Table of Contents

  1. Introduction
  2. Company Safety, Health, Welfare and Environmental Policy
  3. Governing Rules, Organization and Responsibility
  4. EH&S Awareness
  5. Communications
  6. EH&S Inspections and Audits
  7. Work Permits
  8. Risk Analysis
  9. Site Rules and Regulations
  10. Environmental Issues
  11. Temporary Buildings, Offices, Stores, Change Rooms, etc.
  12. First Aid
  13. Accidents/Injuries/(Near-Miss) Incidents
  14. Fire Prevention and Fire Fighting
  15. Additional EH&S Requirements and Guidelines
  16. References
  17. Attachments


1. Introduction

1.1 General

This Environmental, Health and Safety (EH&S) Plan is applicable to the construction phase of the .....................project. Where practical in this plan the words Environmental, Health and Safety will be abbreviated to EH&S.

1.2 Project Description

The project comprises of...

The scope of the project includes:.......

For more details see ref. 16.1 and 16.2.

Address any special site conditions such as: H2S, NH4, contaminated soil, etc.

1.3 Purpose and Scope

  • Purpose

To establish and specify the EH&S policy, procedure, rules and regulations for the construction phase of this project in order for it to be executed in compliance with Company’s EH&S policy and for it to be exemplary for projects in the industry.

To identify and correct conditions that can be the cause of accidents/environmental incidents.

To define areas of responsibility, authority and activity related to operational, administrative and auditing duties. To be cognizant of client (fill in client name) and authority requirements and to provide this information to all relevant parties.

  • Scope

All construction activities as per the main contract between Company and (fill in client name) within the boundaries of Company’s site(s).

1.4 Applicable Documents

This plan shall be read in conjunction with the following documents:

  • EH&S requirements (ref 17.3)
  • Subcontractors EH&S plans

Other applicable documents:

  • Project Procedure and Execution Manual - PPEM (ref. 16.1)
  • Construction Procedure and Execution Manual - CPEM (ref. 16.2)
  • Field Construction EH&S Program (ref. 16.3)

2. Company Safety, Health, Welfare and Environmental Policy

Reference is made to the Management Policy Statement included in this plan as attachment 1.

In summary it is Company’s policy to ensure that each person at site works in safe and healthful conditions and that the environment is protected. It is Company’s objective to have an accident-free site.

To accomplish this, Company has its own EH&S Program upon which this EH&S Plan has been based. The purpose of Company’s EH&S Program is primarily preventive. Company aims to provide a work environment in which accidents cannot happen.

Full cooperation in implementing the EH&S program by all personnel on the site in the performance of their activities is expected at all times. Personnel may be subject to disciplinary action for infractions of the relevant rules and regulations.

In the final analysis, a common sense approach on the part of everyone concerned is the best asset in achieving an accident-free site.

Environmental, Health and Safety Rules and Site Regulations have been established as Company’s minimum rules applicable to the work. Refer attachment 2. Subcontractors may have similar and will have additional rules for their specific activities covered in their safety plan..


3. Governing Rules, Organization and Responsibility

3.1 Governing Rules

The work shall be executed in strict accordance with all relevant laws as well as regulations and provisions issued by competent authorities, Company and client (fill in client name ) at any time during construction.

In case of conflict between the various rules and regulations, the more stringent shall apply unless additional statements are made giving additional information about the status of specific rules and regulations.

(Check whether this line of authority will be applicable for specific project. Check what to do with client rules if conflicting).

3.2 Organization

For the Company Construction Management organization chart for this project see ref. 16.2.

The EH&S related responsibilities and authorities of the individual functions are addressed/ referred in section 3.3.

3.3 Responsibilities

3.3.1 General

Company as well as the individual subcontractor(s) will take responsibility for an effective implementation of the EH&S Plan. In order to achieve this effective implementation, delegation of EH&S responsibilities is necessary.

All Company site management personnel have the authority to stop work if an unsafe condition exists and have to ensure that immediate remedial action is taken.

Subcontractors must ensure that their supervisors have the same authority to stop work and to initiate remedial action if an unsafe condition exists. Subcontractors' EH&S plans shall state this authority.


The prime responsibility for safety, health, welfare and environment on site rests with the Project Construction Manager.

Responsibility for the implementation, acceptance and enforcement of the EH&S plan is with the construction line supervision. They are the key to the effective prevention of accidents and the preservation of the environment through effective control of site operations.

The Company Safety Engineer has responsibility in providing management and line supervision with the necessary services, guidance and promotion activities relating to an effective EH&S implementation.

The standard responsibilities and authorities of the individual Company site functions can be found in ref. 16.3.

Any project specific deviations from the standard shall be addressed here.


The subcontractor’s Manager in charge at site is responsible for EH&S for his specific scope of work and for proper communication with Company and other subcontractors. He is also responsible for the proper dissemination of applicable rules, regulations and instructions among his and his subcontractor’s personnel.

Each subcontractor establishes a safety plan and he shall appoint a site EH&S representative and must see to it that its line managers on the site are properly aware of their EH&S responsibility and that all EH&S requirements are communicated to their personnel. (Check for specific project authority regulations concerning the minimum number of employees above which a full time qualified EH&S Representative must be appointed by the subcontractor.)

Education and training of personnel is one of the most important aspects of an effective EH&S implementation. It is every subcontractor’s responsibility to ensure that his employees have had the necessary education and training to execute the work. Company will require subcontractors to document that these requirements are met.

3.4 All Personnel at Site

  • Show responsibility for their own safety and that of others.
  • Follow the established instructions for the work operations concerned.
  • Wear the necessary protective clothing and safety gear in the right way. Minimum requirements are safety shoes, helmet and safety glasses. Short trousers and short sleeved shirts are not permitted except inside temporary offices. (Check for special requirements per project.)
  • Report every dangerous situation to the supervisor.
  • Report every accident or near-accident to the supervisor.
  • Visit the tool box meetings.


4. EH&S Awareness

4.1 General

A major factor in the creation of a working environment with awareness of safety, health, welfare and protection of the environment is the deployment of sufficiently trained, skilled and motivated personnel.

4.2 Education

All personnel at site must have had the necessary education and training to execute their own work. Company and subcontractors must be able to prove that these requirements are met.

The following qualification records will be required as a minimum for personnel or activities:

  • crane operators;
  • welders;
  • drivers of equipment/vehicles;
  • electrical switching
  • scaffold builders.

Specific requirements in this respect and for this project are:

Complete with project specific requirement e.g.: instructions from client, any general requirements e.g.: basic training, VVA-1, VVA-2, first aid/EHBO, fire fighting, etc.

4.3 Initial and Follow-up Induction

An induction program will be given to all personnel upon start of employment at the site for the purpose of instructing personnel about certain aspects of the project, the site and the general EH&S requirements.

(check and add/ remove induction subjects for this specific project)

During the induction personnel shall be informed about the general site rules and safety regulations. They shall receive a copy of the major site rules and safety regulations and also a plotplan showing escape routes and personnel assembly areas in case of alarm and site evacuation.

Instructions as to the immediate reporting of accidents/incidents to the responsible staff as well as the requirement to obtain first aid treatment for all injuries ( no matter how minor ) shall also be provided.

Additional induction shall be given to all personnel as the job progresses and conditions change. Typically this should take place upon construction going into mechanical and piping erction phase, at start of commissioning as well as prior to major shutdown actvities.

A record shall be kept as to all personnel that attended the induction with signature for receipt of the site rules and safety regulations.

4.4 Tool Box Meetings

Weekly (check frequency) Tool Box Meetings must be held. During these meetings, subcontractor(s) shall inform their personnel about specific EH&S subjects. More information about tool box meetings is given in paragraph 5.3.6. (Check paragraph number.)

4.5 Special Instructions


Certain activities are considered “high-risk” activities (see paragraph 8.1). (Check paragraph number.) For these activities Company and/or subcontractor shall provide special working procedures and instructions in order to minimize the risk and to execute these activities as safely as possible.

Activities that are likely to require special working procedures and/or instructions are:


  • special constructions (tunnels, water (marine), etc.);
  • tie-in work;
  • hot tap work;
  • welding/burning/grinding, etc.;
  • entry of confined spaces (tanks, vessels, excavations, etc.);
  • electrical installation work;
  • lifting operations;
  • scaffolding;
  • work with toxic and noxious substances;
  • high pressure jetting;
  • opening of equipment/machinery;
  • non-destructive examination by means of radio-active sources or X-ray equipment;
  • line cut;
  • work under permit conditions.

For work under permit conditions a work permit procedure will be applicable (refer paragraph 7.1). (Check paragraph number.)

4.6 Emergency and Evacuation Drills

Details about emergency and evacuation drills can be found in attachment 3.

4.7 EH&S Motivation/Information

4.7.1 EH&S Motivation

Personnel motivation is an important part of any EH&S program. Without the proper EH&S motivation, the employees as well as the supervisors may develop poor work habits and conditions. Thus, the injury rates may increase and the quality and productivity may decline. EH&S, as the work progresses, is a step-by-step matter and must be continually emphasized.

Therefore, an EH&S promotion program will be initiated on this project to enhance personnel EH&S motivation. Promotion will be obtained through publicity bulletin boards, signs, posters and the like. Furthermore an EH&S Awareness and Recognition Program has been developed. (Check what is applicable for specific project.)

Personnel safety slogans and poster contests will be used with appropriate awards to help reinforce personnel safety consciousness. (Check applicability for this specific project.)

Company and subcontractors management staff shall support motivation of personnel EH&S awareness by encouraging a good attitude and by personal contact and recognition. Personal contact shall include project management attendance at EH&S meetings and tours of the site and expressed interest and concern for EH&S.

Company’s and subcontractors Construction Management staff are the most vital parties in this system that is designed to stimulate and reward the personnel for exemplary performance in the execution of their tasks with the proper awareness of EH&S.

Tools to further motivate personnel are:

  • Bulletin Boards

Bulletin boards are used to advantage in displaying safety posters, safety bulletins and (for instance) damaged safety protective equipment, such as safety glasses, hard hats and face shields that have prevented workers from being injured. Bulletin boards are not to be cluttered and the material they display shall be changed frequently.

  • Gate Board

Near the entrance of the site or at Company’s work area a board displaying safety statistics must be placed. In this respect due observation has to be made of any client rules/ instructions.

4.7.2 EH&S Information

In consultation with the Company Safety Engineer, it is the responsibility of subcontractors to obtain and display EH&S information and promotional material.

The following information and promotional material will be obtained and displayed: (Check for specific project.)

  • Governmental Safety Codes
  • Labor Inspection Pamphlets and Publications
  • (Local) Safety Institute Publications
  • Client's Safety Regulations
  • Recognized traffic signs to control travel of automotive equipment, vehicles and pedestrians
  • Special Site Bulletins, newsletters, pamphlets
  • Plot plans
  • Miscellaneous Visual Aids as indicated below

Visual aids are an important part of every accident prevention program. The more carefully they are selected, the better the results. Some of the visual aids that may be used are:

  • Posters

Posters are to be displayed widely throughout the site. A bulletin board near the entrance gate is an effective place to display safety posters. Posters are to be displayed in change houses, field offices, warehouses and other conspicuous locations. Posters shall be changed periodically. The local safety authorities should be contacted as to where posters and publications can be obtained. Also, consult with the Home Office Construction and Safety Departments.

  • Instruction Films

Instruction films are an asset in a construction accident prevention program. The Safety Engineer should make inquiries as to the availability and source of films. Films are shown preferably as part of a safety induction.

It can be considered to make a project specific instruction film.

  • Safety Signs

Safety warning signs made of material that will withstand weather conditions are to be displayed throughout the site wherever physical hazards warrant their use. Special signs such as "Men Working Overhead" or "Falling Material" are to be removed once the work has been completed.

4.8 EH&S Recognition

All personnel must be continuously encouraged and motivated to work with proper awareness of EH&S. For this reason and to create a competitive atmosphere among the subcontractors and their personnel Company, in cooperation with the client and subcontractors, has implemented an EH&S Incentive/Award Program.

Check whether this program is applicable for this specific project, if so add information as appropriate. If not remove this section. Details may be covered in an attachment (attachment 4). (Check attachment no.)


5. Communications

5.1 Kick-off Meeting

Prior to commencing their work at the job site a kick-off meeting shall be held with the individual subcontractor(s). During this kick-off meeting the site EH&S Plan requirements and security for the site shall be discussed with the purpose of providing the subcontractor with the necessary information and to ensure his understanding and application thereof.

5.2 Project EH&S Committee/EH&S Meeting

A project EH&S committee shall be established for this project.

The Company Project Construction Manager will serve as chairman of the EH&S Committee. Minutes of all meetings are to be prepared and distributed to the members of the committee, to all Company and subcontractors' staff, the Home Office and client. (Replace with client name.)

Personnel that will serve on the EH&S Committee are:

(Check for this specific project.)

  • Company Project Construction Manager
  • Company Construction Superintendent
  • Company Safety Engineer
  • Client’s (fill in client name) Representative. (Check whether client does have an EH&S Representative.)
  • Subcontractors' Site Manager(s) and/or Safety Representative(s)

The project EH&S committee shall meet once a month (check the frequency for this specific project) and, in addition, as required by the Project Construction Manager, e.g. in case there has been a major accident or special hazardous situation.

During the regular meetings this EH&S plan, the safety performance and accident statistics shall be reviewed. As required, improvement or corrective action responsibility shall be identified and assigned. (Check if applicable for this project.)

5.3 Other EH&S Meetings

Remove meetings that will not be held for this specific project. Add meetings not mentioned here. Also consider combining relevant meetings. The decision is with the Project Construction Manager.

5.3.1 EH&S Meeting with Client

Periodical (check frequency) EH&S meetings shall be held between client (client name) and Company.

5.3.2 Company Staff Meetings

In the weekly/daily Company staff meetings, EH&S shall be the first item on the agenda. Safety matters in general as well as the status/rectification of any subcontractors’ non-conformance shall be discussed.

5.3.3 Weekly Progress Meeting (check frequency)

In the weekly progress meetings with individual subcontractors, EH&S shall be the first item on the agenda. The rectification of any subcontractors’ EH&S non-conformance shall be discussed.

The Safety Engineer shall review EH&S matters associated with the work of the subcontractor(s).

The EH&S matters discussed shall be part of the minutes prepared for the meeting.

5.3.4 Subcontractor EH&S Meetings

Each subcontractor shall hold periodical EH&S meetings with all its employees. Written minutes shall be prepared.

5.3.5 EH&S Inspection Tour Meeting

Frequently an EH&S Inspection tour shall be held (see paragraph 6.1). (Check paragraph number.) This “EH&S Inspection Tour” shall be followed by a meeting if required. Unsafe conditions or acts that were observed and the corrections made or recommended shall be reported to all parties concerned. For participants in the EH&S Inspection Tours refer to paragraph 6.1. (Check paragraph number.)

5.3.6 Weekly Tool Box Meetings

Subcontractors must conduct weekly "tool box meetings” with their personnel (check frequency for specific project) on EH&S topics (see paragraph 4.4). (Check paragraph no.) The time, place and arrangement for these meetings are at the discretion of the subcontractor's Site Manager or EH&S Representative. A monthly (check frequency) list of subjects to be discussed at the meetings must be submitted to Company prior to commencement. A record must be kept of all "tool box" meetings stating subject and attendance. (For forms see ref. 16.7. (check ref. no.) and ref. 16.8.) (check ref. no.).

Every employee shall receive a hand-out relative to the subject discussed. (Check if for this specific project hand-outs will be given.)

5.3.7 Construction Coordination Meeting

This meeting shall be held once a week. (Check frequency.) The attendance shall as a minimum be the Company Construction Superintendent, subcontractor Site Managers and optionally a client representative. The aim is to prevent clashes between the various construction activities planned for the coming week. The topics may be:

  • hazardous activities;
  • road blockage;
  • transport routing;
  • heavy lifts;
  • underground activities;
  • work in confined spaces;
  • work overhead;
  • density of the area;
  • etc.

6. EH&S Inspections and Audits

6.1 Inspection Tours

EH&S inspections do not in any way:

  • excuse management and supervisory staff from their duty to personally carry out inspections of areas and personnel within their responsibility;
  • excuse the personnel from their duty to ensure that the work area and equipment are in such condition that work can be executed safely.

In addition to the daily EH&S checks, formal EH&S inspection tours shall be made by a number of qualified individuals. The client (replace with client name) can participate on these EH&S inspection tours as required. For an inspection checklist see ref. 16.9. (Check ref. no.) Check which tours will be applicable for this specific job. Remove and/or add tours

  • Jointly Company’s Safety Engineer and subcontractor’s EH&S Representative shall weekly conduct an EH&S inspection tour. (Check frequency.)
  • Subcontractor's site manager and subcontractor's EH&S Representative shall weekly conduct an EH&S inspection tour. (Check frequency.) A report of these inspections shall be sent to Company's Safety Engineer and any relevant party involved.
  • Company's Project Construction Manager and Company's EH&S Engineer shall weekly conduct an EH&S inspection tour. (Check frequency.)

For participation of Company operations staff (Superintendents and Construction Specialists) and Subcontractors' Superintendents and Supervisors, see ref 16.3.

For management safety inspections see ref. 16.3.

At work places with activities involving a high safety risk (see paragraph 8.1) (check paragraph no.) inspection tours shall be held more frequently.

Check for possible reference to specific regulations by authorities etc. and refer to those regulations

Company's Safety Engineer shall include a summary of the inspections in his weekly report (check frequency) to the Project Construction Manager as to the main improper EH&S conditions or acts observed during the preceding week and the corrections made or recommended. As required the subjects in this weekly report will be discussed in the Weekly Progress Meetings (see paragraph 5.3.3). (Check paragraph no.)

An EH&S monthly report (check frequency) with EH&S statistics is to be submitted by the Safety Engineer to the Project Construction Manager immediately following the established cut-off date and is to be included in the Construction Monthly Progress Report (see also paragraph 13.3). (Check paragraph no.)

Copies of these monthly EH&S reports are distributed to the Company supervisory personnel, the subcontractor’s Site Managers and EH&S Representatives and shall be discussed in the monthly EH&S meetings.

6.2 Construction EH&S Audits

The Project Construction Manager is responsible for organizing site internal EH&S audits. Planning, reporting and follow-up shall take place as described in reference 16.10. For conducting these audits reference 16.11 may be used as a starting point. (Check ref. no’s)

The construction phase of the project will furthermore be subject to one or more audit(s) including safety aspects by the Company home office. These will also be conducted based on the references mentioned in the previous paragraph.

In all cases the selected subcontractor(s) is/are required to cooperate with Company personnel conducting these audits.

The audits include, but will not be limited to:

  • availability of Company Construction EH&S Plan;
  • status/availability of subcontractor(s)’ EH&S Plan(s).
  • emergency and evacuation procedures;
  • environmental controls;
  • temporary facilities;
  • induction, training and promotion;
  • reports and records;
  • EH&S inspections;
  • findings and corrective actions;
  • safety instructions.

6.3 Inspection by Authorities

Inspections, in particular of fire fighting equipment, cranes and lifting equipment, explosive and radioactive storage, canteens and change rooms, etc. may be required and carried out by relevant authorities.

The Safety Engineer shall comply with all reasonable requests for assistance or for information made by the representatives of such authorities.

Client’s (replace with client name) EH&S representative/Safety Department (check and correct when necessary) shall be informed by the project Construction Manager about any inspection by the authorities. A copy of the report from each inspection by the authorities shall be submitted to clients’EH&S representative/Safety Department. (Check and correct when necessary.)

6.4 Construction Equipment Safety Inspections

Check if items have to be added/removed

Each major item of construction equipment is subject to inspection by Company upon entering the site. Subject inspection will be a visual one with verification of the required documentation. The Company inspection in no way relieves the subcontractor from his responsibilities to only use equipment meeting the minimum criteria for safe application.

For checklists see ref. 16.12 and 16.13. (Check ref. no’s.)

The inspection is performed to establish whether the equipment is in safe working conditions and equipped with the necessary safety accessories and devices. An up-to-date test certificate, if applicable, must be available.

Rules applicable to equipment deployment and traffic control will be issued by Company to suit the conditions of the particular site and location.

Weekly the subcontractors shall present to Company a list showing number and type of all construction equipment utilized on site. (Check whether this is applicable for specific project.)

Subcontractor shall maintain an inspection schedule and record for his construction equipment. Inspection records are also required for all electrical/air driven (hand) tools.

Any further required periodical inspections are the responsibility of the subcontractor. Company may participate in such inspections or conduct their own.

All equipment or tools not suitable or unsafe for use shall be promptly removed and replaced.

Upon Company’s request equipment operators and drivers are obliged to show their permits and/or licenses required for operating such equipment. Passenger automotive vehicles include all automobiles, pickup trucks, vans, buses and the like. The required safety equipment or functions and the operational standards shall be in accordance with the legal requirements of the country of operation as well as any client requirements for operating such vehicles in a running plant.

6.5 EH&S Non-Conformances

In the event that subcontractor has not taken any or all necessary EH&S precautions and/or does not meet relevant requirements, the work shall be immediately stopped by the subcontractor EH&S Representative, Company or client staff. Work shall not be resumed until all requirements and precautions have been met.

If there is repetition of an unsafe condition by subcontractor or if a serious unsafe situation arises or if subcontractor repeatedly does not take all necessary precautions with respect to EH&S, the Company Safety Engineer will issue an "EH&S Non-Conformance" (ref. 16.14) (check ref. no.) on the subcontractor. The Non-Conformance will state by when and by whom the non-conformance must be rectified. Appropriate disciplinary action will be taken against the subcontractor and/or subcontractor's personnel if the non-conformance has not been rectified in the time given.

Repeated violation of the site EH&S requirements by any personnel can lead to permanent removal of such personnel from the site.


7. Work Permits

7.1 Work Under Permit Conditions

7.1.1 Introduction

Adjust this paragraph in order to implement the correct work permit system

Work permits are used to authorize work in certain dangerous circumstances or locations e.g. an operating plant, deep excavations, confined spaces, unknown underground condition of a site, work on facilities that have already been handed over to the client and any other work at other hazardous locations or in circumstances requiring a permit.

Subcontractor is responsible for taking all precautions and for the safe execution of the work. The issuing and receipt of work permits or safety permits for work in areas where such permits are required does not relieve subcontractor from its responsibilities.

It is forbidden to start any work without a work permit if a work permit is required for the specific activity.

The applicable work permit system is included in attachment 6. (Check attachment no.)

Subcontractor's supervisors are responsible for ensuring that their personnel, working under a work permit, follow the relevant regulations and instructions.

Personnel must check the work permits for clarity and all signatures placed before they start working. If there are any questions about the work permit, they must contact their supervisor.

Work Outside Normal Working Hours

During the project it may be necessary to work outside “normal working hours”. If this situation occurs the work must be executed in accordance with the applicable authority regulations and with the work permit system. Supervision is a mandatory requirement under those circumstances

7.1.2 Work Permits

This paragraph is optional for mentioning several work permit systems or some specific situations like working in special areas (substations, caverns, etc.). If there is no need for this information the paragraph can be left out.

In this paragraph an overview is given of the work permit system(s) used for the project. Details can be found in attachment 6. (Check attachment no.)

7.1.3 Instructions/Training Work Permit Requests

Check per specific project what requirements exist before a person is authorized to fill in a work permit request.

A work permit may only be applied for by qualified personnel.

Training for this qualification will be given by client’s Safety Department. (Fill in client name and specific department and check who gives training for this specific project.)

Qualified personnel will be registered (in a computerized system). (Check whether this is applicable for this specific project.)


8. Risk Analysis

8.1 High Risk and Criticality Study on Construction Work

Check whether this is applicable for this specific project (a High Risk And Criticality Study on Construction work is required in EC Countries).

For certain activities a “High Risk and Criticality Study on Construction Work” (attachment 7) (check attachment no.) will be carried out during the design phase in order to minimize risks and to optimize safety in construction activities. Thereport shall list the design actions identified and taken. Remainingidentified risks that are to be addressed during the construction phase , shall be brought to the attention of the construction team. Normally Project Construction Management will be involved in these “High Risk and Criticality Studies”. It is Construction Management’s responsibility to inform subcontractors sufficiently about these “High Risk and Criticality Studies”. Subcontractors shall implement these studies in their Job/Safety Analysis and their planning of activities. The Construction Management Team shall verify the proper implementation by the subcontractor(s).

8.2 Company Site Risk Assessment

The list of actions to be taken as a result of the High Risk Study shall be updated with new unforeseen developments during the construction activities.

Managerial Safety Analyses shall be performed in case of an unusual construction approach or in case of complex multi-discipline activities.

Safety risks for the next three weeks shall be reviewed and the need for the preparation of (non standard) Job Safety Analyses shall be brought to the attention of the subcontractor(s) involved.

8.3 Job Risk/Safety Analysis During Construction

Job Risk/Safety Analyses are applied to established the most safe, effective and systematic way for the execution of work that carries extra risk or danger.

The responsibility for the preparation of the Job Safety Analyses is with the involved subcontractor. Depending on the complexity and severity of the activity to be addressed Company will participate. The cooperation in the preparation and review by the parties involved is highly recommended.

For each such work a job safety analysis must performed. Analyses prepared by subcontractors must be submitted to Company’s Safety Engineer for review and approval. The job safety analysis shall be executed for, but not be limited to, the following activities:

Check/add items for this specific project:

  • work in confined spaces or badly ventilated areas;
  • work in trenches/excavations;
  • pressure testing;
  • lifting/crane operations;
  • erection, use and dismantling of scaffolding;
  • work at heights;
  • work on live electrical systems;
  • surface treatment (such as metalising);
  • use of chemicals;
  • work on safety systems/safety equipment.

Check per project if guidelines like the following are applicable and which time-frame shall be used.

For work in this category subcontractor is required to submit to Company a plan for their activities for the following three weeks. This shall be a continuous process. The plan shall contain information on risk identification and analysis and mitigating actions shall be stated.

A more detailed description of the “Job Risk/Safety Analysis” during construction is provided in ref. 16.3. and 16.4. (Check ref. no.)


9. Site Rules and Regulations

9.1 Introduction

Check this introduction for the specific project and remove/add items

The rules and regulations included in this section must be strictly followed by subcontractors and all personnel on site.

All personnel at the site must attend EH&S induction prior to starting work at site. A record shall be kept of all personnel having received induction (see also paragraph 4.3). (Check paragraph number.)

In addition all personnel will receive a copy of the site rules and regulations. Induction as well as the site rules and regulations shall be provided in languages as required by the nationality of the personnel (see also paragraph 4.3). (Check paragraph no.)

After attending induction, an identification (ID)-card, badge and/or gate pass will be issued. Personnel shall sign for having understood and received the instructions and the information given in the induction. (Check if applicable.) In all cases subcontractor is responsible for returning the ID cards, badges and/or gate passes as soon as his personnel is no longer employed at the job site.

9.2 Security

This paragraph contains possible items. Check whether items need to be removed/ added or corrected. Check whether certain items are covered by a standard document from client and incorporate this document.


At all times, all personnel on site must possess an identification card, badge and/or gate pass in a form approved by Company. Such identification shall also be used to gain access to the site.

Advance Notice About Personnel

Advance Notice of arrival of all personnel shall be given to Company at least seven days before arrival. Access will be permitted by the Gate Guard only upon receipt of a filled in and signed personnel form. (Check for this specific project.)

Transport of personnel

It is the subcontractor’s responsibility to arrange personnel transport to, from and at the site. The driver shall ensure that only persons with valid access to the site are allowed in the transport vehicles. The Guard at the Gate has the right to check access/ID cards upon personnel entering the site.

Vehicle Permits

Transport is to be kept to a minimum. Only vehicles used in the daily work will be allowed entrance to the site. Entrance permits for subcontractor vehicles will be issued by Company upon receipt of the following information:

  • company name, contract name and number;
  • type of vehicle (truck, pick-up, van etc.);
  • make of vehicle (Ford, Volvo, Opel, etc.);
  • license number;
  • evidence of proper insurance;
  • permit period requested;
  • name of regular driver of vehicle.

Personal vehicles will normally not be allowed in the Construction Area unless special written approval has been obtained from Company.

Traffic Rules

The applicable traffic rules and regulations with respect to driving on site, shall be strictly adhered to. National or client rules and regulations may be augmented by Company to suit site circumstances.

All vehicles must be parked within the designated areas. If there is not enough parking space, additional space may be allocated by Company.

For transportation of equipment and materials to the construction area, designated routes must be followed.

It is forbidden to block roads with vehicles or equipment or by work activities without special permission from Company.

Maximum speed on site roads is (fill in speed). Maximum speed for mobile cranes is (fill in speed). It is not allowed to overtake other vehicles.

Blocking of access to fire hydrants is not permitted.

Powered construction equipment

Unauthorized operation of powered construction equipment is prohibited. Drivers/operators shall have a valid operator's permit for that type of equipment. Equipment operators may be required by Company to demonstrated that they are able to operate the equipment.

Restricted Areas

From time to time various areas of the site may be designated as restricted for some reason. Notices of these areas will be issued by Company in writing. All personnel are expected to observe the conditions laid down in these notices.

Such restrictions can be indicated as follows:

  • "no entry" or "one way traffic" sign;
  • turnpike with "no entry" sign;
  • chain barrier (open turnpike permits entry).

If it is necessary for vehicles to enter restricted areas, special approval from Company is required and the entrance permit procedure is to be followed.


Visitors must meet all rules of identification, safety and discipline. Before entering the site, visitors shall have received a pass from the Gate Guard listing name, firm, person to be visited, date and time of entrance and other pertinent information.

The person visited shall record time of departure on the pass and sign it. The visitor shall return the pass to the guard on departure.

Visitors must be met at the gate by the visitor recipient or his delegate and must be seen to the gate once leaving. Visitor recipient must be authorized. Visitors must be escorted around by the recipient during their entire visit.

Cars belonging to visitors must be parked outside the gate. Only visitors that have a direct or indirect connection with the work will be admitted. It is not allowed for any visitors to perform any work at the site without prior approval from Company.

Delivery/Collecting of Materials/Goods

Deliveries/Collections must be cleared by the Gate Guard and the consignee is responsible for escorting the vehicle and ensuring it leaves the site after delivery is completed.

Security/Guards Services

Security/Guard services will be provided by client. (Replace with client name.)

Security guards will be instructed by Company/client. (Replace with client name and check what is applicable for this specific project.)

All personnel, visitors and traffic entering or leaving the site will be controlled by the Gate Guard.

The guard's authority includes the right to search any person or vehicle before entry or exit and to refuse entrance to site to any person not meeting security requirements.

Movement of Material

Check what is applicable for this specific project.

For any outshipment from the site, a Company approved Outshipment Report (ref. 16.15) (check ref. no.) must be available.


Erecting site fencing, or the modification or removal thereof may only be executed with the written approval from Company.

Materials Storage

For regulations with respect to the storage of materials see also paragraph 10.2. (Check paragraph no.)

Subcontractor shall provide adequate security fencing in his storage area to protect materials which have to be stored outdoors. High risk or weather sensitive materials shall be stored in a suitable warehouse only.

Explosives, inflammable and other hazardous materials shall not be brought onto the site or stored on the site without prior approval from Company.

Lost/Found Objects

If objects have been found or lost at site this shall be immediately reported to Company/the Gate Guard. (Fill in what is applicable for this specific project.)

9.3 Personnel Control

Check personnel control system for this specific project

Personnel will check-in before start of work and check-out at the end of the working day. This will be registered through electronic time control or otherwise. (Check for this project.) This enables presence control and administration of working hours for authority purposes.

Subcontractor shall provide all information concerning time administration to Company upon Company’s first request.

The subcontractor manhours expended shall be reported to and in a format as required by Company to serve as a basis for safety statistics.

Company may make personnel counts during which the subcontractor shall assist as required by Company.

9.4 Personal Protective Clothing, Safety Gear and Equipment

Check whether items have to be removed/added and what client’s local requirements are.

9.4.1 General

On site the use of the following personal protective gear is mandatory:

  • safety helmet;
  • certified eye protection;
  • safety shoes or boots;
  • safety gloves depending on the type of work;
  • clothing completely covering body, arms and legs.
  • ear protection where required;
  • fire retardant clothing for personnel carrying out work in life plants or tankfarms.

Exceptions to the above are:

  • if in closed vehicles and buildings not under construction, where no protective gear is mandatory.
  • if on roads open for traffic of automobiles or in a building, if no physical work is carried out or is being carried out.

Company and subcontractors shall supply personal protective gear in adequate numbers and in good condition to their respective personnel.

9.4.2 Other Protective Clothing and Equipment

At certain locations or for specific work, special clothing and/or equipment such as special gloves, face shields, full safety harnesses, special clothing and respiratory equipment, etc. may be mandatory and must then be used.

All such protective clothing and equipment shall be issued by subcontractor or by Company/client if so specified in the subcontract.

9.4.3 Other clothing rules

All personal must wear clothing appropriate to their individual work assignments and in accordance with normal work dress standards.

Excessively loose or severely torn clothing and ties shall not be worn by personnel whose work exposes them to rotating or reciprocating equipment, such as pipe cutting machines or mechanical hack saws, band saws, table saws, etc.

"Tank top" shirts, short sleeve shirts and leisure wear shorts are prohibited.

Nylon/synthetic clothing shall not be worn if working with or exposed to flammable or volatile substances.

9.5 Safe Practice Rules

In order to maintain a safe way of working and handling of equipment, specific regulations will be given. These regulations are based upon authority regulations and specific regulations formulated by client and Company.

The Safe Practice Rules are given in attachment 2. (Check attachment no.)

9.6 Emergency Plan

Planning for emergencies is an important part of an EH&S plan. It requires a close cooperation and communication between people from various groups that would provide the type of services needed to cope with emergency situations. An overall plan must be prepared in detail to cover every conceivable emergency. It is extremely important that it is functional in a clear and practical way.

The site specific Emergency Plan is given in attachment 4. (Check attachment no.)

Emergency telephone numbers can be found in attachment 8 (check attachment no.) and shall be permanently displayed in offices, change rooms, canteens, etc.

Emergency evacuation exercises will be held on regular basis. See also paragraph 4.6. (Check paragraph number.)

9.7 Miscellaneous Regulations and Rules of Conduct

  • All personnel is required to conform to the rules of client (replace with client name) and Company.
  • Gambling on site is forbidden.
  • Possession or carrying of weapons or firearms on site is prohibited.
  • Selling, advertisement, promotion and distribution on site of newspapers, leaflets or other material of a political, religious, immoral or subversive nature is forbidden.
  • Erection of any type of signboard or publicity poster on or adjacent to the site is subject to Company's approval.
  • Taking photographs or motion pictures on site is not permitted without a special permission from Company. Cameras are to be left at the gate house.
  • It is forbidden to make or repair items for private purposes on site.
  • Any general assembly on site except for properly authorized meetings is prohibited.
  • Animals are not allowed on site.
  • Personnel piracy is not allowed. Subcontractors shall respect employment agreements of others. (Check whether this should be left in for specific project.)
  • Selling or possessing drugs or intoxicants and alcoholic beverages on the site are prohibited. Any person whose actions and demeanor show symptoms of possible narcosis or drunkenness shall be removed from the site.
  • Indulgence in practical jokes, horseplay, scuffling, wrestling or fighting and the like on site is forbidden.
  • Destroying of or tampering with safety devices, signs and signals, or the willful and unnecessary discharging of fire extinguishers is prohibited.
  • Sleeping on the site is prohibited.
  • Smoking on the site is only allowed within areas posted with "Smoking" signs.
  • It is prohibited to bring on the site ignition sources such as matches, lighters etc. without a permit. (Check if applicable.)
  • Insubordination toward any supervisor or management personnel in respect to the carrying out of properly issued instructions or orders for safety and health purposes will be sufficient cause for disciplinary action.
  • It is prohibited to use mobile telephones or other electronic apparatus at site, except inside cars and in non restricted areas. In restricted areas use of mobile telephones or other electronic apparatus is only possible if they meet additional requirements. More details about these additional requirements will be given by the Company Safety Engineer.
  • Radios and tape recorders are not permitted on site.

10. Environmental Issues

Check this chapter and add/remove items depending on the specific project.

10.1 Introduction

Good arrangements for environmental care are a priority in efforts to protect the environment. It is important to create a good system for both hazardous and ordinary (waste) streams. This chapter contains rules, regulations and guidelines concerning environmental issues.

To provide effective arrangements during the project it is important to implement existing client (replace with client name) rules and regulations. Furthermore authority regulations, procedures and permit systems have to be taken into account.

Roles and responsibilities concerning the various environmental issues need to be defined before execution of construction activities.

The contact person concerning environmental issues for the client is (fill in name contact person or if more than one person are involved fill in more names and their responsibility).

The contact person concerning environmental issues for Company is the Company Safety Engineer unless otherwise specified.

10.2 Special Regulations Products/Materials

The following products/materials are not to be used:

Per specific project an inventory must be given of products not to be used.

  • asbestos
  • halon
  • leadchromate
  • freon

10.3 Demolition/Removal

As part of the project certain (existing) installations/buildings will be (partly) removed. (Check whether this is the case for this specific project.)

Before removal of (parts of) installations/buildings an inventory has to be made of possible hazardous materials (asbestos, rest product) that will be part of the removed installations/buildings and to check whether specific regulations concerning specific materials by authority and/or client are applicable. The following rules, regulations and procedures are applicable:

Give overview of rules, regulations and procedures applicable

It is the responsibility of the subcontractor to make a working procedure to enable a controlled removal of hazardous materials during demolition activities.

Subjects of attention for this procedure are:

  • safety;
  • health;
  • prevention of contamination;
  • removal/destination of demolition waste;
  • administration of amount(s) of waste.

10.4 Maintenance/Repairs of Installations/Equipment

Maintenance/repairs must be carried out with proper provisions in order to prevent contamination. Maintenance of equipment and cleaning of materials must be carried out in designated areas, on a leakage proof floor with provisions to collect liquid waste/run-off.

Machines used for maintenance/repairs must be cleaned in designated areas to prevent spreading of waste.

Collected waste water from cleaning of materials and/or machines must be cleaned, removed, or transported to plant waste facilities in accordance with client’s (replace with client name) rules and regulations.

10.5 Contamination

10.5.1 Prevention

In all circumstances contamination of surfaces, soil, groundwater etc. shall be prevented. In case contamination does occur measures shall be taken to remove this contamination as soon as possible.

10.5.2 Remedial Actions

In case of contamination the Company Safety Engineer shall be informed. Actions to be taken concerning contamination must be carried out in accordance with authority and Company/client regulations. The following rules, regulations and procedures are applicable:

Give overview of rules, regulations and procedures applicable

In case of contamination of surfaces, soil, groundwater etc. due to unforeseen situations (spill etc.) it is the responsibility of the subcontractor to take proper actions to remove this contamination. The subcontractor shall provide a plan to the Company Safety Engineer for the execution of the remedial actions. Points to be addressed in this plan are but are not limited to:

  • Safety measures (hygienic measures, safety control contaminated area and surrounding areas, etc.).
  • Excavation of contaminated soil.
  • Removal of contaminated water.
  • Removal of other contaminated assets
  • Prevention of the spreading of contamination to surrounding areas (transport through soil, air and by road etc.)
  • (Temporary) storage of contaminated materials (soil, etc.).
  • Destination/treatment of contaminated materials (soil etc.)/administration of quantities.

The Company Safety Engineer needs to approve the plan. After remedial activities have been carried out, the subcontractor shall provide the Company Safety Engineer with an evaluation report showing how measures have actually been carried out.

10.6 Waste Management

10.6.1 Introduction

During construction work various waste (including rubbish) streams will occur. In order to handle these waste streams effectively a waste management system is needed.

It is important to check whether client (replace with client name) exercizes a waste management system and to identify which parts of that waste management system should be integrated in the waste management system for construction.

It is important to make proper arrangements concerning this matter with client (replace with client name) before start of construction activities.

Roles and responsibilities are defined in ref. 16.2. (Check ref. no.)

Company and the subcontractors for their work are responsible for an effective execution of waste management.

The Company Safety Engineer will monitor the performance of waste management.

In this paragraph the main items for waste management are addressed. OPTIONAL A more detailed “Waste Management Procedure” is attached as attachment 9. (Check attachment no.; check whether a written client waste management procedure does exist or that a suitable waste management procedure by Company will be used.)

10.6.2 Administration

To execute an effective waste management system it is important to keep proper administration of the various waste streams.

If available give additional information about the administration system. For instance use of waste-cards, use of client’s system.

The various waste (including rubbish) streams must be identified and for each waste stream a study should be made as to which provisions are required and which streams can possibly be integrated with clients waste management system.

The following are examples of waste streams:

(check this list and make corrections per specific project):

  • demolition waste;
  • office waste;
  • canteen waste;
  • construction waste;
  • chemical waste;
  • contaminated soil;
  • water from wells in excavations below groundwater level;
  • waste water;
  • other liquid waste.

The above is an identification of main streams. Main streams can consist of various substreams like wood, stone, steel, insulation wool, asphalt, cardboard/paper, waste fluids, household waste, oil, degreasing agents, chemicals, paints, etc. For each substream a waste handling procedure shall be prepared or be available.

10.6.4 Waste Prevention/Reduction

Handling of waste streams costs money. To reduce costs it is important to prevent creating waste and to reduce the amount of waste as much as possible.

There are various ways to achieve this. Before a job is executed it must be considered how materials can be used as effectively as possible. Various materials may be re-used or recycled.

Carrying out an effective waste prevention/reduction program will also depend upon local provisions and client’s waste prevention/reduction program. It is important to make an inventory of possible solutions.

To optimize the handling of waste streams it is each subcontractors’ responsibility to separate all waste by type of waste. The various waste streams must be defined before start of construction activities.

10.6.5 Waste Storage and Removal


Proper storage of waste is important for Environmental, Health and Safety.

Subcontractors must at all times keep the site clean and free of waste material and rubbish.

Before execution of construction activities an inventory must be made of specific authority and/or client regulations, procedures and permit systems in order to implement these in the waste storage and removal system. The following rules, regulations and procedures are applicable:

Give overview of rules, regulations and procedures applicable

Waste Storage

Proper storage facilities need to be provided before start of construction activities.

Storage facilities can consist of designated areas with sufficient provisions and/or containers with sufficient provisions.

Subcontractors shall keep a record of chemicals in use or stored (including waste) on the site and indicate potential hazards and exposure limits as well as protective clothing/equipment necessary, fire prevention and first aid requirements. The record shall include chemicals used for cleaning, pickling, adhesives, epoxy resins and man-made fiber’s. All chemical containers shall be properly labeled and spillage and/or disposal in the environment must be prevented and, if occurred, reported to Company immediately.

Additional rules are given in paragraph 14.2 (Fire Prevention). (Check paragraph number.)

The storage containers for explosives and detonators shall be secured and marked with “No Smoking”, “Explosion Danger” and “Explosive Atmosphere” signs. (Check whether this is applicable for this specific project.)

Subcontractors shall provide adequate security fencing in their storage area to protect materials and products that have to be stored outdoors.

Waste Removal

Collection and removal of waste from site shall be done according to authority and/or client regulations and procedures.

The procedure must include definition of responsibilities and state who actually “owns” the waste during the various stages of disposal.

Procedures shall cover the handling of the waste but also the safety provisions/measures to be taken as well as regulations for special equipment to be used. Waste streams need to be checked for these requirements. Waste streams for which no proper procedures exist will be handled according to procedures that shall be developed before start of construction activities. It is subcontractors’ responsibility to develop and present these procedures to Company for approval.

Waste containers to receive and segregate waste shall be available in the various site areas and shall be emptied frequently. This will be the responsibility of Company. (Check for this specific project.) Each waste container must indicate for which category of waste it shall be used. It is subcontractors’ responsibility to enforce proper use of these waste containers.

10.7 Housekeeping Rules

Subcontractors shall take all necessary steps to ensure that the site and the temporary facilities are maintained in a safe, clean, healthy and sanitary condition and that the environment is preserved. Rules of cleanliness and orderliness shall be enforced amongst all personnel working at the site.

Site entrances and (emergency) exits shall be kept free. Safety and fire extinguishing equipment shall be accessible at all times.

Subcontractors must keep roads and walkways clean and every effort shall be made to remove mud, loose grid, slush, snow and other slippery substances that may be caused by subcontractors’ activities.

In lunch/canteen facilities, all trash and food rests shall be discarded in designated containers placed in the facilities for that purpose.

Beverages in glass bottles are prohibited. Only thermos, paper, metal or plastic containers/ bottles and cups and the like may be used. (Check whether this rule is applicable for this specific project.)

Electrical extension cables and welding cables, water and air hoses shall be placed such that they cannot be damaged and cannot cause damage or injury. If placed across roadways or pipeways, the cables and hoses shall be placed in a protected trough or shall be suspended above the road or pavement surface. Across roadways, the height shall be at least 6 meters; in pipeways 2 meters. Excess cables, hoses, etc. are to be removed and cleared away each day.

Spilled oil, grease and other slippery substances shall be removed immediately. Until such removal, spills shall be temporarily isolated or sprinkled with enough dirt or sand to absorb the substance to eliminate slipperiness. Dirt and sand used for this purpose shall be collected and removed according to the regulations for waste disposal. If spillage leads to contamination, actions must be taken according to paragraph 10.6. (Check paragraph no.)

Materials and construction equipment not being used must be stored safely in such a way that they will not obstruct other site activities.

Additional rules are given in paragraph 14.2 (Fire Prevention). (Check paragraph no.)


11. Temporary Buildings, Offices, Stores, Change Rooms, etc.

The location(s) for temporary facilities shall be designated in consultation with the client.

Company shall provide subcontractors with an area for locating their temporary facilities necessary for the performance of the work.

Parking areas will be designated by Company. Rules applicable to control company and personal vehicles will be issued by Company. See also paragraph 9.2. (Check paragraph no.)

Subcontractors shall furnish adequate change room facilities for their personnel. With Company's approval, canteen facilities may also be furnished. The temporary facilities shall be maintained in accordance with the highest standard of cleanliness and hygiene. The eating facilities may only be open during hours approved by Company.

Lodging facilities are not permitted on site.

Subcontractors must provide a plan to Company for approval, showing how the area assigned to subcontractor for temporary facilities will be utilized.

Company’s and client’s personnel will have free access at any time to any building or area of the subcontractor at site.

It is important for safety that the storage of all kinds of materials will be done in a systematic and tidy manner by appointed responsible personnel. For further information see paragraph 10.6.4. (Check paragraph no.)

Subcontractors must provide adequate security fencing if necessary and as may be required by Company.

High risk materials shall be stored in a locked warehouse only.


12. First Aid

12.1 First Aid/Medical Arrangements

Check which points are applicable for the specific project

Central Arrangements

The Company Safety Engineer shall make central arrangements for the treatment of injuries that cannot be treated at site.

Arrangements shall be made with:

Check if list needs to be corrected

  • client’s (replace with client name) medical facilities;
  • local doctor(s) (that can also be called upon to provide initial emergency treatment at site);
  • local ambulance service(s);
  • local hospitals.

Such arrangements shall be published throughout the site with procedural instructions as to authority and responsibility for contacting these medical support facilities.


It is Company’s responsibility to arrange, create or ensure adequate availability of first aid provisions and to inform the subcontractors about these provisions.

The Company provisions for first aid at site strongly depend on the job location/ circumstances. The following options are addressed in the Company procedural system:

  • First Aid Attendant
  • First Aid Station

On specific construction projects Company may employ a qualified first aid nurse with a fully employed first aid room provided. On such projects first aid and medical attendance will be provided by this central facility. Subcontractor, however, is still required to have his own first aid kits and attend to the minor injuries as referred to above.

(check the arrangement made and correct text)


Subcontractors shall supply and maintain adequate first aid provisions for their own and their subcontractor’s personnel in accordance with the applicable local or national regulations and allocate first aid kits at key point(s) near the construction area(s).

The presence of these locations must be sufficiently indicated to subcontractor’s personnel.

Subcontractor’s first aid provisions must cater for the treatment of minor injuries and for the transport of injured personnel over small distances.

Subcontractors must appoint an employee or employees qualified to render first aid and give his/their name(s) to Company.

Subcontractors are responsible for maintaining a sufficient amount of first aid supplies. Each subcontractor shall keep a record of all first aid treatments (see below), a copy of which is to be given monthly to the Company Safety Engineer.

Maintenance of Medical Records

The person(s) authorized to render first aid treatment shall take care of compilation and maintenance of medical records in case medical treatment is given. This is to ensure a comprehensive record of treatment, disposition and subsequent documentation to meet authority requirements and to serve as a basis for Company’s summary statistical records. For the benefit of personnel, as well as protection of Company’s interest, records must be accurate and timely. An audit of all records may be expected. The Company Safety Engineer has a responsibility, together with the person(s) authorized to render first aid treatment, to coordinate activities between Company, authorities and subcontractors, relative to actions involving occupational injury and illness.

12.2 Client’s Medical Service


Check if arrangements will be made and what arrangements are made

If major accidents occur the client (replace with client name) medical service must be alarmed. Qualified medical personnel and a first aid room are provided. (Check what will be provided by client for this specific project.)

For alarm/emergency numbers refer to attachment 8. (Check attachment no.)

12.3 Notification

Subcontractors shall submit a list of names and telephone numbers of persons to be contacted in case of accident or emergency outside normal working hours (for Company: fill in name and phone no. ).


13. Accidents/Injuries/(Near-Miss) Incidents

13.1 Notification

Subcontractors shall immediately notify the Company Safety Engineer of any incident, personal injury and/or accident arising from the execution of the work. Subcontractors shall confirm such notification in writing giving all relevant facts and shall fully cooperate with Company and/or client in a subsequent investigation. Company and client shall have access to all subcontractor documentation.

Any unsafe or hazardous condition shall be promptly reported to subcontractor's EH&S Representative and to the Company Safety Engineer, to enable timely corrective action to prevent injuries or damage.

13.2 Reports and Statistics

13.2.1 (Investigation) Reports

All injuries shall be reported in writing immediately after the event. Completion must be initiated by subcontractor’s first aid representative or the first aid representative of Company if it concerns a Company employee. This report must be completed within 24 hours after the event. However, every injury must be verbally reported immediately after the event to the Company Safety Engineer.

Subcontractor may use his company standard form or alternatively use Company’s “First Report of Injury or Illness” (ref. 16.17). (Check ref. no.)

The distribution of subject report is as follows:

  • as required by Government Legislation to a national authority;
  • at site distribution as required by Company/client.

The following EH&S documents shall be produced as applicable:

Upon Occurrence

  • First Report of Injury or Illness (ref. 16.17). (Check ref. no.)
  • Accident Investigation Report (ref. 16.18). (Check ref. no.) This report may be required as per ref. 16.3. (Check ref. no.)
  • Tripod Incident Analysis (ref. 16.16). (Check ref. no.) This report may be required as per the criteria set in subject reference.

Periodically (usually monthly)

  • Summary of Near Misses/Accidents (ref. 16.19). (Check ref. no.) This is a mandatory report, see also ref. 16.3. (Check ref. no.)
  • Construction Accident Curve (ref. 16.20). (Check ref. no.) This document may be prepared to visualize the Summary of Near Misses/Accidents reports produced during a project. See also ref. 16.3. (Check ref. no.)

14. Fire Prevention and Fire Fighting

14.1 Introduction

Fire prevention measures reduce the risk of fires to occur.

Company shall establish an effective program for fire prevention. However, an effective fire prevention program requires the active cooperation of all parties involved with the construction execution of the project

Subcontractors must provide fire prevention facilities and trained personnel and must make fire prevention arrangements on the basis of the Company requirements.

14.2 Fire Fighting

Check, adjust and optimize this paragraph for additional procedures given by authorities and/or client and/or others authorized.

Fire Reporting

  • The person discovering a fire shall alert all personnel in the immediate vicinity and shall immediately thereafter follow the instructions concerning reporting fires (attachment 4). (check attachment no.)
  • If a Fire Alarm System is present this should be activated by the person discovering the fire.
  • The fire alarm number (see attachment 8) (check attachment no) has to be dialed as soon as possible and the fire and fire location reported.


If a fire occurs, the nearest supervisor is responsible for all immediate fire suppression or control work until he is relieved by appointed/authorized personnel.

In case a supervisor is not in the immediate area, personnel present in the area shall start fire fighting themselves to the extent possible. This means no actions shall be taken that could endanger the safety of the personnel.

14.3.1 Fire Extinguishers

Basic training in the use of fire extinguishers shall be given to the personnel as required for their function. (Check whether this is applicable for specific project.)

The location of fire extinguishers shall be shown on a plot plan. Regular checks shall be made to verify that sufficient fire extinguishers are present. The location of each fire extinguisher at site shall be clearly marked. They shall not be transferred from established locations. This enables all personnel to find and use fire extinguishers at the various site locations. (Check whether this will be done in construction area.)

Fire extinguishers, suitable for the various classes of fire and with a content of at least 9 kg powder, shall be located as follows:

a. Portable or permanently mounted fire extinguishers shall be available throughout the SITE within 15 meters of any ongoing work involving welding, burning or use of open flames.

b. At least one permanently mounted fire extinguisher shall be provided in each building, preferably near a door, and additional fire extinguishers mounted as required to have one within 30 meters of any point inside the building.

c. Each item of industrial mobile equipment, including all welding machines, having diesel or gasoline engines, shall have a permanently attached mounted extinguisher.

d. At fuel or combustible material storage areas, extinguishers shall be located within 15 meters of any point on the perimeter of the stored material. In addition, these areas are to be fenced in, identified with signs restricting and prohibiting vehicle access, fire ignition sources and smoking. Aisle fire breaks shall be provided whenever combustible materials are stored.

e. A "BCF" fire extinguisher shall be mounted at each large electrical installation, such as a substation, transformer, generator or motor control center.

f. Regardless of the minimum number of fire extinguishers determined to be necessary, additional extinguishers shall be placed adjacent to scattered or widely separated hazards, welding shops, gasoline dispensing points, store rooms, fuel areas, and construction areas.

Extinguishers shall be maintained in a fully charged and operable condition, and kept in their designated places at all times when not in use.

14.4 Fire Prevention

Various aspects have to be taken into account and must be instructed to all personnel in order to establish effective fire prevention arrangements.

14.4.1 Fire Preventive Rules

The following rules must be followed:

  • the storage of combustible materials under stairways or in attic crawl spaces is prohibited;
  • all combustible waste material shall be removed from building interiors at the end of each shift, and placed in waste receptacles located at least 2 meters away from any structure;
  • the accumulation of waste materials in out-of-the-way places, such as shelves, closets, bins, cabinets or other spaces, is prohibited;
  • the storage of any materials against the exterior of buildings is prohibited;
  • waste material receptacles shall be placed 3 meters away from any structure;
  • areas around and routes to fire doors, exits, stairways, fire hydrants, monitors or fire extinguishers shall be kept free and clear of obstruction;
  • clothing or rags soiled with oil or paint, and mops treated with oil, shall be stored in metal lockers that do not contain other combustible materials;
  • outside storage areas and grounds around structures shall be kept free and clear of weed and debris accumulations;
  • lint, fluff and dust accumulation in shops and similar locations shall be removed from all surfaces at least once each week;
  • flammable liquid spills shall be immediately cleaned from floors, ground, equipment and drip pans.

14.4.2 Smoking and Open Flames

The following rules must be followed:

  • "No Smoking" signs shall be strictly observed;
  • when smoking is not permitted except in specially designated smoking areas, adequate noncombustible commercial type ashtrays or butt cans shall be provided in these areas;
  • receptacles for discarded smoking materials shall be provided at the entrances to areas where smoking is prohibited;
  • ashtrays and other receptacles provided for smoking material shall not be emptied into containers of combustible materials;
  • fire created for disposal of trash shall not be permitted without the prior approval of Company;
  • "No Smoking" signs shall be posted and smoking shall not be permitted at the following locations:

1. locations subject to release of flammable vapors;

2. interior and exterior storage areas for flammable liquid, supply rooms, fuel oil storage and handling areas;

3. motor vehicle, woodworking, technical maintenance shop, garages and other locations;

4. battery rooms, valve pits, attics or crawl spaces.

14.4.3 Flammable Liquid Storage

  • The following rules must be followed:
  • Flammable liquids shall not be stored or dispensed in buildings or places of public assembly, general warehouses and/or in buildings containing sources of ignition, such as space heaters, cooking devices, open electric motors, motor vehicles or where welding or cutting or power generation operations are conducted.
  • Inside storage of flammable liquids shall be confined to isolated fire resistant buildings, except that small quantities in approved sealed containers may be kept in medical facilities where they are required. These supplies will be stored in well-ventilated metal cabinets when not in use.
  • Gasoline, acetone, alcohol, naphtha and benzene shall not be used for kindling fires or as a solvent for cleaning clothes, tools, equipment or exterior of buildings. Only approved solvents shall be used for cleaning purposes.
  • Storage of paints or paint materials, other than in paint storage buildings, shall not exceed 100 liters capacity, and shall be in the original sealed containers and be stored in ventilated metal cabinets, isolated from other materials.
  • Flammable liquids stored in any building in addition to liquids in tanks or devices used for such purposes as cleaning parts shall not exceed 100 liters aggregate capacity.
  • In paint shops, flammable paint materials in containers in excess of 4 liters but not exceeding 100 liters must be stored in ventilated steel cabinets.
  • Fuel cans used for gasoline shall be approved safety cans and shall have the upper part and top painted red to identify them. These cans shall only be used for gasoline, and gasoline shall not be placed in unmarked cans.
  • Drums, cans and other flammable liquid containers shall be tightly closed, except when being filled or emptied.
  • Personnel coming into contact with flammable liquids in the course of their assigned duties shall be thoroughly trained in the hazard of these products.
  • Rubbish, brush, long grass or other combustible materials shall be removed from the immediate areas where flammable liquids are stored and handled.
  • "No Smoking" signs shall be placed conspicuously in and around storage locations, and carrying open lights, matches, lighters and the like shall be prohibited.

14.4.4 Heaters

  • All temporary gas heaters shall have a minimum clear space of 1 meter from the front and both sides. The back of the heater, if not provided with a shield, shall be at least 1 meter away from the wall. Gas lines on LPG (propane) gas heaters shall be equipped with an approved pressure regulator, and all gas lines inside the structure shall be protected from impact damage. The heater shall be anchored to the floor of the structure or immobilized in some other manner. All such heaters shall have an approved pilot valve, which cuts off the gas flow in the event of flame loss.
  • Gravity flow oil heaters shall be equipped with an automatic flow valve or an equivalent device that will stop the flow of oil in the event of flame loss.
  • Electric heating units in wooden buildings shall be provided with adequate guards and placed on a plate of fire resistant material.
  • Clothing shall not be hung over heaters, nor shall objects be placed on the heater.

14.4.5 General fire Prevention Rules

  • The area around welding/cutting or other flame producing operations must be kept free of flammable materials of all kinds.
  • Welding/cutting or any spark or flame producing operation must be stopped within a radius of 10 meters during refueling operations. All motors shall be switched off during refueling.
  • All tarpaulins used shall be fireproof.

15. Additional EH&S Requirements and Guidelines

Check this chapter per specific project and add/remove project specific items In case of conflicts concerning safety rules client’s safety rules are leading. However legal/ authority regulations must always be adhered to. More information about this subject is given in paragraph 3.1. (check whether this statement will be used in this formulation for the specific project.)


16. References

  Document Number Title Level


xxxx-PPE001 Project Procedure & Execution manual -


xxxx-PPE002 Construction Procedure & Execution Manual -


BN-G-UC004 Field Construction EH&S Program 5


BN-G-UC007 Risk Classification and Job Safety Analysis 5


BN-S-UP102 General Conditions for Construction Work for Supply and Erect Orders 5


BN-S-UP103 General Conditions of Subcontract 5


REC26001 Toolbox Safety Meeting Report 5f


REC26002 Toolbox Meeting Attendance Report 5f


REC26007 Construction Safety Inspection List 5f


BN-G-UK003 Project Audits All Disciplines 5


REC28036 Project Audit Subcontractors at Site 5f


REC26008 Cranes Inspection Checklist 5f


REC26009 Equipment Inspection Report 5f


REC26014 Safety Non-Conformance 5f


REC26039 Outshipment Report 5f


17. Attachments

These and other project applicable EH&S documents may be included as attachments:

  1. General EH&S Program Management Statement
  2. Safe Practice Rules
  3. EH&S Requirements BN-S-UC002
  4. Emergency/Evacuation Procedure Construction Site
  5. EH&S Recognition Program
  6. Work Permit System
  7. High Risk and Criticality Study (check project document. no.)
  8. Alarm/Emergency Telephone Numbers
  9. Waste Management Procedure