BN-S-UK001-13 Project Quality Plan

Table of Contents

1. Introduction
2. Organization and Responsibilities
3. Project Quality Plan
4. Quality Records
5. Quality Assurance Reporting
6. References

1. Introduction

1.1 Purpose and Objective

The purpose of this document is to define for Company the project quality requirements and activities necessary to attain the project Quality Objective.

The Quality Objective is to meet the technical and contractual requirements, including the contractual budget and schedule targets.

This Project Quality Plan shall be read in conjunction with the Project Procedure and Execution Manual (PPEM).

1.2 Definitions

Quality Program

A description of the overall management and procedures covering the QA actions for the execution of a specific contract or project.

Project Quality Plan

A document setting out the specific quality practices, resources and sequences of activities relevant to a particular project.

Non-conformance

A deficiency in characteristics, documentation or process implementation that renders the quality of an item indeterminate or outside that required by the specification.

Recommendation (for corrective action):

Any recommendation to make an improvement (not a Non-Conformance), e.g.:

• a single minor lapse of discipline or control;
• deviations indicating a weakness in a system or its application requiring ongoing improvement;
• a technical improvement on a deliverable.

For further definitions on vocabulary see ref. 6.1 and ref. 6.2.

1.3 Quality Requirements

The technical and contractual requirements are defined in the PPEM.

The basic quality assurance/quality control requirements follow ISO-9001, latest edition (Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and Servicing) and the specific project requirements.

The ISO 9001 and additional requirements have been translated into the Company Quality Program. The selection of procedures to be applied to the project are listed in the Appendix of the PPEM (Applicable Company Procedures and Project Quality Activity List).

2. Organization and Responsibilities

2.1 Organization

The project organization is shown in the PPEM.

2.2 Responsibilities

Detailed responsibilities of the project personnel are defined in the PPEM. Quality related responsibilities are listed below:

Project Manager

The Project Manager is overall responsible for the establishing and implementation of the Project Quality Plan.

The Project Manager may delegate the responsibility for establishing the Project Quality Plan to the Project Quality Assurance Engineer.

Project Quality Assurance Engineer

The Project Quality Assurance Engineer is responsible for:

• preparation of the Quality Plan;
• audit schedule;
• reviewing project procedures related to the PPEM versus Company's documentation system;
• scheduling, leading, conducting and reporting internal project audits (and external audits as required) noting non-conformances and verifying corrective actions;
• assisting (if required) the Project Manager in developing an orientation program to ensure that the project task force is familiarized with the requirements of the Project Quality Plan;
• maintaining a complete project file of Quality Assurance documentation for all phases of the project;
• other tasks as required by project management.

Lead Discipline Representatives

Lead Discipline Representatives are responsible for the Quality of their own work and the checking of the work of those for whom they have line management responsibility on the project.

Individuals

Individual staff members shall implement project procedures referenced in the Project Quality Activity List.

Discipline/Department Managers (not assigned to projects)

The managers of Company's core disciplines/ departments are responsible for the quality of the deliverables that personnel from their departments produce on the project.

3. Project Quality Plan

The Project Quality Plan defines:

1. the Quality objectives to be attained;
2. the specific allocation of responsibilities and authorities during the different phases of the Project;
3. the references to specific procedures, methods and work instructions to be applied;
4. minimum quality reporting requirements to the Project Manager.

Apart from this Project Quality Plan the following documents are included in the PPEM.

3.1 Project Quality Activity List

The basic Project Quality Activity List (ref. 6.5) identifies the major project activities to be performed by:

1. Project Management
2. Process Engineering
3. Engineering
4. Procurement
5. Construction
6. Subcontractors

The list for this project summarizes the major activities to be performed and/or developed, the responsible individual to perform and/or develop the required activity, the responsibilities for checking and approval of documents, gives reference to documents/procedures governing the work methods and where necessary, references to additional remarks.

3.2 Applicable Procedures

A listing of all Applicable Procedures, Work Instructions, Guides, Standards, etc. is provided as an Attachment to the PPEM.

3.3 List of Signatures

This list provides the formal identification of persons authorized to initial specific documents as evidence of their checking or approval exercise. Subject list is included as an Attachment to the PPEM and provides the link between functions in the Project Activity List and individuals on the project.

3.4 Project Quality Audits

Internal Quality Audits are planned to evaluate compliance of the project documents and activities with the Contract conditions and Company’s Quality Program.

A comprehensive list of scheduled audits is contained in an Attachment to the PPEM. This schedule may be supplemented with unscheduled audits at the request of Lead Engineers, Discipline/Department Managers and the Manager of Quality Assurance, after consensus has been reached with the Project Manager.

Audits may be system and/or product audits depending on the details of each individual audit.

Project Quality Audits shall be executed based on the requirements of ref. 6.3 and ref. 6.4.

The Project Quality Assurance Engineer is responsible for the assignment of qualified (QA) personnel to conduct the audits in accordance with the approved audit procedures. Key personnel from other disciplines or organizations may be involved in QA audits if more practical.

Auditors shall not have direct responsibilities in the areas being audited. Personnel selected for Quality Assurance Audit assignments shall either be experienced or trained sufficiently to be able to audit the scope, complexity, or special aspects of the subjects to be audited. The qualification of QA audit personnel shall comply with Company standards.

Deficient areas shall be reviewed or re-audited to verify the effectiveness of the corrective actions.

The audit records, e.g., audit schedules, reports, correspondence, records of corrective measures, shall be retained for future reference and to give evidence of the functioning of the quality system.

4. Quality Records

Each discipline shall maintain project quality records. Records providing traceability or facilitating the analysis of malfunctioning or failures shall be retained for a minimum of 10 years after plant acceptance by the Client.

Typical project quality records shall include, but are not limited to:

• design records, (specifications, data sheets and drawings);
• procurement documents;
• shop instructions and procedures;
• results of inspections, tests, material analyses;
• equipment preservation records and final vendor documents.

A specific system for the identification, classification, indexing, retention, safekeeping, retrievability and disposition of project records shall be established.

The system shall define requirements and responsibilities for recording of transmittals, retention periods and maintenance subsequent to the completion of a work activity consistent with specific project/contract requirements.

For all equipment classified as pressure vessels, a manufacturing report (supplier data report) shall be prepared in accordance with a predetermined content of requested supplier documents.

5. Quality Assurance Reporting

The project reporting requirements shall be defined at contract kick-off and include, as a minimum, the following:

• audit reports
• status of non-conformity reports
• monthly QA Status and Progress Report.

6. References