BN-SP-UP502 Specification for Packing, Marking and Shipping (Overland)

Table of Contents

1. General
2. Company's Rights
3. Packing
4. Marking
5. Shipping
6. Routing and Customs Clearance
7. Shipping Documentation
8. Distribution of Documents

PACKING, MARKING AND SHIPPING SPECIFICATION

This document contains a typical Specification appropriate for a Europe­continental project.

This Specification shows key project task force functions (which are described as standard project function descriptions in the standard BN-S-UK001/8).

This typical Packing, Marking and Shipping Specification shall be amended/ completed where appropriate for the inclusion the Project Procedure and Execution Manual.

1. General

a. These instructions form an integral part of the Purchase Order and shall be rigidly followed.

b. All charges of demurrage and other expenses due to non-ful fillment of these instructions will be for vendor's account.

c. All documentation shall be typewritten, without abbreviations, and in the English language.

2. Company's Rights

Company's instructions and coordination of the Vendor's work shall not relieve Vendor of any of his obligations under the Purchase Order.

3. Packing

Goods are to be packed securely for shipment in least possible bulk and in accordance with normal practice warranting safe arrival at the point of destination, specified in the Purchase Order.

Cases, or crates shall be constructed to permit easy lifting by slings, handling by fork lift trucks and stacking during transport or storage.

Pipes, bars when shipped in bundles shall be securely tied with iron wire or iron bands.

Materials and equipment shall be suitably protected against corrosion.

Protruding parts like nozzles and shaft ends shall be suitably protected. Pipes shall be delivered without any temporary protective coating to avoid later problems on site.

Nozzles with a length over 5 times the nominal diameter shall be provided with stiffeners specified in the relevant specification.

Exposed shafts and shaft couplings shall be wrapped with waterproof moldable waxed cloth or vapour phase inhibitor paper. The seam shall be sealed with adhesive tape.

Parts provided with a machined welding bevel shall be suitably protected.

Exterior machined surfaces shall be protected with a suitable rust preventive.

Openings shall be protected with one piece plywood covers with adequate thickness. A minimum of 4 machine bolts shall be used with suitable washers. Threaded openings shall be provided with steel caps or solid-shank steel plugs.

Small or loose materials related to main equipment shall be tagged and packed in separate, sturdy wooden boxes. These boxes shall be properly identified, referring to the main equipment. They shall be shipped so that they arrive at the erection site prior to, or with the equipment.

All packing, except where specifically stated otherwise, is non-returnable.

4. Marking

Shipping Marks

Packages shall be clearly marked on two (2) adjacent sides in characters at least 25 mm high with waterproof ink/paint as follows:

If the package does not allow enough space for the main shipping mark or in case of bare or bundled cargo, two or more metal labels of appropriate size showing the same information shall be firmly affixed to the package. The mark shall also be shown on the package list and commercial invoice.

Auxiliary Marks/Care Marks

All packages requiring special treatment shall be marked with the applicable international care, center and sling-point marks.

Packing List

One copy of the packing list must be placed in a waterproof envelope affixed to the outside of each package, bundle or piece and one copy enclosed in the package.

Individual Tagging

Items shall be individually tagged where specified in the Purchase Order.

5. Shipping

Release for Shipment

Materials may only be shipped after the issue of a Company Inspection Release Note or a Company telexed Inspection Waiver.

Pre-Notification

Three (3) working days prior to shipment to destination, a telefax shall be sent to the following parties:

and mentioning:

• Client
• Purchase Order/Transaction No.
• Carrier's name
• Expected date of arrival
• Brief description of cargo
• Number of Packages, Sizes, Gross Weight
• Total value of cargo
• Vendor's full name and address

Such pre-notification will ensure a smooth customs handling and discharge at site. (also refer para 6.3)

5.1 Heavy and/or Oversize Equipment

Vendor who will supply equipment of which the unit weight/ -dimensions exceed any of the following numbers:

• length : 12.0 m
• width : 2.4 m
• height : 2.4 m
• weight : 18.0 mt

shall submit to Company B.V., Expediting Department, two (2) copies of transportation sketch, latest two (2) months prior to delivery date.

Such transportation sketch shall show:

• all outer dimensions
• location of transportation saddles/skids
• centre of gravity
• gross weight
• lifting lugs or traverses, if any

as well as recommendations for special handling, if appropriate.

6. Routing and Customs Clearance

6.1 The goods shall be delivered to the address indicated below, unless otherwise stated in the purchase orders or instructed by telex or letter:

Company

c/o [Construction Site]

6.2 Customs Clearance at Crossing Border

Foreign Vendor shall issue an export customs document, in conformity with the Purchase Origin.

Consequently, goods purchased in EC-countries shall be accompanied by a T2(L), and goods purchased in EFTA/EVA-countries shall be covered by a EUR-1 Customs Document.

6.3 Vendor shall present goods for VAT-Customs Clearance declaration at:

[Customs Clearing Agent]

..................

..................

6.4 Foreign Vendor, in his instructions to the Carrier and Customs Clearance Agent (see further), shall clearly indicate that VAT/ TVA-clearance shall be effected in the name of Client but that the Customs Clearance Fee is for the account of the Vendor.

6.5 Foreign Vendor from Third Countries, such as USA/Japan, shall confirm in his pre-notification telefax, whether or not the import duties will be for the Vendor's - or Client's account, as stipulated in the Purchase Order.

7. Shipping Documentation (to Accompany Shipment)

Goods/Cargo shall be accompanied by the following documents:

• - Customs document, as issued in the country of shipment.
• - Shipping invoice, in triplicate.
• - Packing list, in triplicate.
• - Transport way bill.
• - Material certificates, if applicable.

7.1 Shipping Invoice

Commercial invoice shall be drawn-up in the name of:

[Client]

..................

..................

and shall contain the following details:

1) Purchase Order Number

2) Complete description of the goods, without abbreviation and including item number/tag number/computer reference number (whichever is applicable)

3) Quantity, unit price and extension, for each item

4) Delivery terms

5) Country of origin

In the event of various origins, specify which goods emanate from which origin.

6) VAT/TVA Reference: .........................

and shall be signed "True and Correct" by a responsible Vendor's representative.

7.2 Packing List

The Packing list shall bear the purchase order number and shown every single item in detail, net- and gross weights in KG and cubic dimension of each outer package.

It is imperative that item numbers/tag numbers or computer reference numbers, whichever applicable, are repeated

It is imperative that item numbers/tag numbers or computer reference numbers, whichever applicable, are repeated

7.3 Material Certificates for Bulk Shipments

A copy of material's certificates, enclosed under separate cover, must accompany piping materials.

8. Distribution of Documents

Vendors are required to distribute shipping documents according to schedule as per Attachment 1.

Distribution of Shipping Documents