BN-SP-UP503 Specification for Transportation Plan

Detalles

Table of Contents

  1. Purpose
  2. Offshore Transportation
  3. Onshore Transportation
  4. Onshore Purchasing
  5. Insurances
  6. Shipping Cost Control
  7. Summary of Responsibilities

 

Transportation plan

This document contains a typical transportation plan appropriate for a large project.

This transportation plan shows key project task force functions (which are described as standard project function descriptions in the standard BN-S-UK001/8).

This typical transportation plan shall be amended/completed where appropriate for the inclusion in the Project Procedure and Execution Manual.

1. Purpose

This transportation plan describes the established execution method to efficiently ship, receive and deliver equipment and materials (hereafter called “cargo”) to the construction site.

This document also refers to marine cargo insurance and traffic cost control.

1.1 General

1.1.1 Worldwide coordination, control of shipping and budget cost control shall be done by the City Procurement Traffic Coordinator.

The direct responsibility for regional shipping shall be delegated (split per country) to the following Project Procurement Centers:

  • Center A:
    for transportation of items purchased in [Countries to be named].
  • Center B:
    for transportation of items purchased in [Countries to be named].
  • Center C:
    for transportation of items purchased locally in [Country B];
    for receipt of cargo at ports of landing;
    for inland transportation to final destination.

1.1.2 All procurement centers shall report to the Procurement Traffic Coordinator in City who shall administer the overall shipping status, cost controlling, and report to Project Procurement Management.

1.1.3 Project Procurement Center in City has appointed [Name of Company Offices in countries of shipment] to act as Support Offices.

These support offices will assist to release goods for shipment and, in general, supervise the performance of the local project forwarder.

Support offices shall report to the City Procurement Traffic Coordinator.

1.2 Policy

1.2.1 Traffic functions of each Project Procurement Center shall be executed in accordance with following philosophy and as directed by the City Procurement Traffic Coordinator:

1.2.2 Airfreighting shall be considered only where Required On-Site dates (ROS) cannot otherwise be met.

1.2.3 Selection of mode of ocean transportation and rates in accordance with commitments made with both Regular Shipping Lines and Heavy-Lift Carrier.

1.2.4 Maximizing consolation of cargo Heavy-Lift Carrier’s sailings of cargoes otherwise highly classified on Regular Shipping Lines.

1.3 Responsibilities

City Procurement Traffic Coordinator’s responsibilities shall consist of:

1.3.1 Negotiation of transportation contacts which ensure the safe, timely and economical worldwide movement of project cargo.

1.3.2 Liaison with the Procurement Expediting Department with a view to the Vendor’s latest promised delivery dates.

1.3.3 Scheduling of transportation means and methods in accordance with Required On-Site dates, as laid down in the most recent CPCS construction schedule and as specified in the equipment/material delivery interface list.

1.3.4 Coordination with Vendors to obtain preliminary shipping volumes and shipping/transportation sketches.

1.3.5 Monitoring and supervising Project Forwarder’s performance.

1.3.6 Monitoring and verifying of shipping cost submitted by the various Project Forwarders and Carriers to ensure a prudent use of transportation dollars.

1.3.7 Monitoring of Marine Cargo Insurance declarations.

1.3.8 Investigating and solving of material loss, damage and over-change claims.

2. Offshore Transportation

2.1 Project Forwarder

For shipping coordination purposes, one or more Project Forwarders will be designed, per area of shipment.

Project Forwarder’s functions will consist of:

  • Booking cargoes on outgoing means transportation.
  • Calling forward of cargoes from Vendors.
  • Inspecting packing of cargoes in ports of shipment and monitor stowage of cargoes on board ocean carriers.
  • Checking and approving Vendor’s furnished shipping documents.
  • Debiting Vendors with pre-carriage charges, in accordance with purchase order conditions.
  • Issuing Forwarder’s Receipt to Vendors.
  • Filing of claims in the event of loss or/damage to cargoes.
  • Issuing bills of carriage.
  • Distributing shipping documents to relevant parties.

2.2 Shipments from Europe

Project cargoes are intended to be shipped in accordance with the following modes:

2.2.1 By Regular Shipping Line, via [Ports].

2.2.2 An approximate quantity of . . . . . . freight tons of cargo is scheduled to be shipped:

  • by fully containerized ocean carriers, also accepting loose equipment (with limitations in weights/dimensions, on deck), from Tilbury, Rotterdam, Hamburg, Bremen and Genoa.
  • by ro-ro containerized ocean carrier, also accepting loose equipment up to . . . of weight but with restrictions to dimensions, from Rotterdam and Hamburg.

2.2.3 Rates of Freight

These consists of basic class per freight ton ranging from class 1 (US$ . . . . . . ) to class 22 (US$ . . . . . . ), to be increased by variable surcharges, such as currency adjustment factor (CAF), and bunker adjustment factor (BAF), long length and heavy-lift surcharges.

Applicable class rates for this project (average):

Account

Class rate, per freight ton

A / M / T

US$ . . . . . .

G

US$ . . . . . .

H

US$ . . . . . .

C

US$ . . . . . .

P

US$ . . . . . .

E

US$ . . . . . .

K

US$ . . . . . .

2.2.4 Commitments/Rebate

A special rebate of . . . . percent has been negotiated on basic class rates plus surcharges against our commitment to ship a total of approximately . . . . . freight tons of cargo with shipping conference ocean carriers, via [Ports], during the life of the project.

2.2.5 By Heavy-Lift Carrier, via [Ports]

An approximate quantity of . . . . . . freight tons of cargo is scheduled to be shipped:

  • by self-sustained ocean carriers from East Coast UK, Rotterdam, Italy, Tyrrhenian and/or Adriatic ports.
  • . . . voyages are scheduled from end 19 . . to end . . , depending on consolidation/optimization degree.

2.2.6 Booking of Cargo

Booking cargo on Heavy-lift Carrier’s ships requires the following notices:

(1) 90 days

(2) 60 days prior to required sailing date

(3) 30 days

Notices (1) and (2) shall indicate approximate figures, whereas notice (3) is definite.

Should the volume of cargo delivered for any one sailing be more than 10 percent below the notified quantity under (3), project will be liable for dead-freight.

Consequently, optimal inspection/expediting efforts shall be dedicated to a timely delivery for shipment of items of equipment intended for heavy-lift carriage.

2.2.7 Shipping/Transportation Saddles

Vendors who supply heavy and/or oversized equipment (such as vessels, reactors, drums, columns, heat exchangers, heaters, boilers and other heavy or oversized machinery) shall submit to the City Procurement Traffic Coordinator a transportation sketch in 4 copies, showing details as required in the “Specification for Packing and Marking of Material and Equipment” (BN-SP-UP301).

Such transportation sketch shall show:

  • gross weight
  • envelope dimensions
  • center of gravity
  • position of saddles, skids, lifting lugs or traverses
  • recommendations for special handling, if any.

Transportation sketches be submitted five (5) months prior to anticipated shipment and in five (5) copies.

Company and its subcontractors (Carriers) will review these sketches and comment.

All lifting devices, such as beams, spreaders, lugs etc., as supplied by Vendor, shall be certified by an officially recognized authorities in the loading and discharging ports. Certificates shall be made available for inspection to the Master of the ocean carrier prior to any cargo handling operation.

2.2.8 Inland Transportation

All heavy equipment with lengths exceeding . . . m may be received at [Port] and transported to construction site on two (2) carrying vehicle units, whereby the item of equipment will act as the connecting member, and both ends will be mounted on freely rotating turntables (bolsters).

Furthermore, and as regards long loads with large diameter, the location of the front transportation saddle is critical in order to be able negotiate the (corner).

The responsibility for (inland) transportation saddles shall be as follows:

  • The heavy-lift haulier will have prescribed the horizontal and vertical forces which transportation saddles must be able to resist.
  • It is the equipment Vendor’s responsibility to ensure that the actual vessel/column is storage enough to resist maximum forces which can be absorbed by transportation saddles and the steel bands fixing saddles to equipment.
  • The heavy-lift hauler shall be responsible for submitting to the Company Specialist Engineer transportation sketches showing preferred locations of saddles for the latter’s approvalThe heavy-lift haulier shall be responsible for submitting to the Company Specialist Engineer the bolster configuration of vehicles to be used.
  • After Company Specialist Engineer’s review, details as mentioned under (c) and (d) above shall be transmitted to the Vendor who shall prepare sketches showing detailed location who shall re-transmit the Vendor’s sketches to the heavy-lift haulier for final approval.

2.2.9 Rates of Freight

The following pattern of ocean freight rates/conditions has been agreed upon:

  • Part-charter base.
  • Sliding scaled rates freight ton, related to quantity of cargo offered for any one sailing and depending on number of load ports required.
  • Sliding scaled rates based on a predetermined cost level of bunkers, to be adjusted upwards or downwards.

Applicable sliding scaled rates (liner terms) are as follows:

Quantity offered

on any one sailing

Unit rate in NLG

per freight ton

1000 FT

. . . . . .

1500 FT

. . . . . .

2000 FT

. . . . . .

2500 FT

. . . . . .

3000 FT

. . . . . .

3500 FT

. . . . . .

4800 FT

. . . . . .

4500 FT

. . . . . .

5000 FT

. . . . . .

5500 FT

. . . . . .

6000 FT

. . . . . .

These rates are based on 19 . . costs, with an escalation of . . . percent per month after December 19 . . and based on a predetermined cost level of bunkers, to be adjusted at the end of each voyage.

2.2.10 Conditions of Carriage

  • Full linear terms, meaning under this contract, that cargo shall be delivered for shipment “as fast as vessel can receive” and received at port of landing “as tendered by ocean carrier”. Failing such, cost for detention (demurrage) becomes payable.
  • Ordering Stevedores is the responsibility of the ocean carrier.
  • Stevedoring cost in load ports (up to ship’s rail) will be for the account of FOB Vendors. Stevedoring cost in port of unloading (from ship’s rail) will be for receiving parties account.

Operationally, the ocean carrier (or his agent) will reserve berths. Time lost in waiting for berth on ship’s arrival will be charged to the Project, in case same would be due to reasons beyond ocean carrier’s control.

2.2.11 On-Deck Shipments

The ocean carrier shall basically stow the cargo in ship’s hold, unless otherwise agreed.

If the project cargo, and especially the stainless steel equipment and materials, cannot be stowed under deck, the ocean carrier shall take measures for protection to avoid chloride attach during ocean transportation.

2.3 Shipments from the USA

2.3.1 A limited of shipments only are scheduled from the USA.

These will be delivered for shipment from the nearest port of exit and follow the same pattern as shipments from Europe, i.e. called forward by the project forwarder’s agent and shipped on a first available, dependable ocean carrier, preferably by reliable, nonconference.

2.3.2 These order will be routed via [Port].

2.4 Shipments from Japan

2.4.1 An approximate quantity of . . . . . . freight tons is schedule to be shipped through the intermediary of project forwarders.

2.4.2 Bulk Materials

By either Shipping Conference or dependable non-conference ocean carriers:

  1. via [Port], or

  2. via [Port], in the event of sufficient inducement.

Transit time: approximately . . days.

2.4.3 Heavy-Lift Equipment

By Shipping Conference Heavy Derrick ocean carriers to [Port].

2.4.4 Super Heavy Equipment

By semi-submersible ocean carrier “X”, expected to be ready for loading during . . . . . . . . . . . . . . . . . . 19 . . . , with subsequent transshipment to barge, for beach landing.

2.4.5 Booking of Cargo

Booking of cargo shall be done in accordance with usual practice, by Project Procurement Center, Yokohama, via designed Project Forwarder.

2.4.6 Shipments/Transportation Saddles

Refer to 2.2.7 and 2.2.8.

2.4.7 Rates of Freight

Under negotiation.

2.4.8 Conditions of Carriage (Main Items)

  • Berth (linear) terms, all inclusive, meaning that overall stevedoring cost will be for account of the ocean carrier.
  • Cargo shall be delivered for shipment and/or received at port of landing in accordance with “customary quick dispatch” which is equivalent for “as tended by the ocean carrier”.
  • Ocean carrier will invoice post service charges to receiving party.
  • Ordering stevedores is the responsibility of the ocean carrier.
  • Arranging berth is the fuel responsibility of the ocean carrier.

2.4.9 On-Deck Shipment

The ocean carrier shall stow the cargo in ship’s hold, unless otherwise agreed with Project.

If the project cargo and especially the stainless steel equipment and materials cannot be stowed under deck, the ocean carrier shall take measures for protection to avoid chloride attack during ocean transportation.

3. Onshore Transportation

3.1 Receipt of Cargo at [Port]

3.1.1 Shipping Confirmation

Latest 5 days after shipment, Project Forwarder will send a telex to Project Procurement Center, [Port of unloading] in accordance with current procedures.

Project Procurement Center at unloading port will then relay all necessary information to parties concerned, i.e. construction site, haulier, etc.

3.1.2 Shipping Documents

Latest 7 days prior to expected arrival data of ocean carrier, Project Procurement Center at unloading port will receive from Project Forwarder a complete set of documents, for customs clearance purposes and subsequent haulage to destination.

3.1.3 Receipt of Cargo

After registration, Project Procurement Center at port of unloading will transmit the required number of copies to inland haulier who will arrange customs clearance and receipt of cargo at the docks or at . . . . . . . . airport.

3.1.4 Haulage to Site

After customs clearance, inland haulier will take delivery of cargo at the docks or airport, for subsequent haulage to construction site.

Haulier shall inspect cargo and immediately advise Project Procurement Center at port of unloading in the event of apparent damage, deterioration or missing of cargo.

3.2 Receipt of Cargo at [Construction Site Cargo Jetty]

3.2.1 Shipping Confirmation

Refer to 3.1.1.

3.2.2 Shipping Documents

Refer to 3.1.2.

3.2.3 Receipt of Cargo

After registration, Project Procurement Center at . . . . . . . . . . . . . will transmit the required number of copies to inland haulier, who will arrange customs clearance and receipt of cargo at the Construction Site Cargo Jetty.

3.2.4 Haulage to Site

After customs clearance, inland haulier will receive cargo directly overboard from ocean carrier, in accordance with freight agreement . . . . . .. . . and deliver to construction site, either storage area or erection location, as per Project instructions.

4. Onshore Purchasing

Refer to Purchase Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4.2 Transportation Aspects

Transportation cost element shall be evaluated and compared to the best obtainable rates from Project’s preferred haulier.

  • Basically, purchase orders for equipment and materials procured onshore will be finalized on a “FOT job-site” basis.
  • For major purchasers, where there is a substantial difference in transportation cost as offered by Vendor and as quoted by Project’s preferred haulier, purchase orders may be finalized on an “ex-works, loaded on truck” basis.
  • Sub-ordered purchase orders placed with local Vendor will be finalized on an “ex-works, loaded on truck/rail” basis.

For the above-mentioned items (b) and (c), Project Procurement Center at . . . . . . . . . .. . . will arrange for transportation to job-site and declare transport insurance as per current procedures.

4.3 Insurance Aspects

  • Transportation for equipment/materials purchased locally and to be delivered “FOT job-site” will be covered by Vendors, as a part of their scope.
  • Transportation risks for equipment/materials purchased locally and be delivered “ex-works, loaded on truck”, insurance application has to be made with [Insurance Center].
  • Sub-order purchase orders, placed by European heater and stack suppliers with local subcontractors, are usually delivered on an “ex-works, loaded on truck/rail” basis.
  • Insurance application has to be made with [Insurance Center].
  • Piping materials for pipe-prefabrication at [Pipe Shop] will be covered by Project’s Marine policy up to arrival at pipe-fabricator’s premises, or the elapse of 60 days from discharge at unloading port, whichever comes first.

Insurance during storage at Pipe Fabricator’s and final delivery to job-site is within the former’s scope of work.

5. Insurances

5.1 Marine Insurance

5.1.1 All risks of the ocean transportation have been covered under a marine cargo insurance policy, as described in the Marine Cargo Insurance Procedure No. . . . . . . . . . .

5.1.2 The overall insurance administration shall be performed by Insurance Center at . . . . . . . . . .

5.1.3 Each Project Procurement Center at shipping points shall timely declare shipments to Insurance Center, . . . . . . . . . . , as per current procedures.

5.1.4 Arrangements for insurance survey and preparation of claim documents shall be handled under the responsibility of the Insurance Supervisor of each procurement center.

In most cases, this duty will be exercised by Project Procurement Center [Port of Unloading], where shortages/damages, if any will be ascertained first.

Assistance of the shipping point Project Procurement Center shall be called-in, wherever required.

In all cases, shipping point Project Procurement Center and Insurance Center, . . . . . . shall be advised of damages to and/or missing of cargo.

5.1.5 Insurance supervisor of field office shall handle all insurance matters, where damages to or missing of cargo is ascertained upon delivery by the haulier.

5.2 Transportation Insurance

5.2.1 Project Procurement Center, . . . . . . . . . . . has the responsibility of declaring insurance to Insurance Center, . . . . . . . . . . , for all orders purchasing locally, on an “ex-works” base.

5.2.2 Insurance supervisor of field office shall handle all insurance matters of damage to or missing of cargo, if any, ascertained upon delivery by the haulier, in accordance with Marine cargo Insurance Procedure No. . . . . . . . . .

6. Shipping Cost Control

A monthly freight Cost Control document will be issued by Project Procurement Center in City.

  • Such document will reflect:
  • budget figures
  • current forecast in freight tons
  • average unit rate
  • actual quantity shipped
  • actual amount spent
  • future shipping cost
  • forecasted total

6.2 Project Procurement Center at . . . . . . . . . . . and . . . . . . . . . . . shall provide back-up data each 20th calendar date, cut off at each 15th calendar date.

7. Summary of Responsibilities

7.1 Project Procurement Center, City

7.1.1 Interfacing with Project Procurement Center, shipping department, . . . . . . . . . and . . . . . . . .

7.1.2 Coordinating with:

  • Procurement expediting department
  • Vendor shipping department
  • Project forwarder
  • Ocean carriers

7.1.3 Supplying required shipping information/documentation to Project Procurement Center at port of unloading, enabling them to arrange for receipt of cargo, customs clearance and haulage to final destination.

7.1.4 Declaring marine insurance to Insurance Center, . . . . . . . . . . . . . . . . . . , and collect claim documents as per standard procedures . . . . . . . . . . . . . . . . .

7.1.5 Issuing shipping reports as per current procedure.

7.1.6 Administering contacts/agreements with:

  • Project forwarder
  • Shipping conference
  • Heavy-lift ocean carrier

7.2 Project Procurement Center, . . . . . . . . . . . . . . . . . . . . .

7.2.1 Interfacing with Project Procurement Center, traffic department, City and Project Procurement Center [Port of unloading].

7.2.2 Coordinating with:

  • Procurement expediting department
  • Vendor’s shipping department
  • Project forwarders
  • Ocean carriers

7.2.3 Supplying required shipping information/documentation to Project Procurement Center [Port of unloading], enabling them to arrange for receipt of cargo, customs clearance and haulage to final destination.

7.2.4 Declaring marine insurance to Insurance Center, . . . . . . . . . . . . . . . . . . , and collect claim documents, as per standard procedures.

7.2.5 Issuing shipping reports as per standard procedure.

7.2.6 Administering contacts/agreements with:

  • Project forwarders
  • Shipping companies
  • Heavy-lift ocean carrier

7.3 Project Procurement Center, [Port of unloading]

7.3.1 Interfacing with Project Procurement Center, Traffic Department, City and Project Procurement Center, Shipping Department ,. . . . . . . . . . . . .

7.3.2 Coordinating with:

  • Construction site
  • Pipe fabricator
  • Local Vendor
  • Ocean carriers
  • Inland haulier

7.3.3 Declaring transportation insurance to Insurance Center, . . . . . . . . . . . . . . . . . . , for sub-ocean items procured locally and for purchase orders for equipment and materials locally, on an “ex-works loaded on truck” basis.

7.3.4 In case of damage to or missing of offshore cargo, apply the rules and regulations as per standard insurance procedure.

7.3.5 Acting as communication channel for all insurance matters in . . . . . . . . . . . . . and assisting insurance supervisor of Project construction site as well as the insurance coordination office in . . . . . . . . . . . . . . . . . . .

7.3.6 Supervising and administering purchase order/freight agreements with:

  • inland haulier

  • heavy-lift haulier

7.4 Construction Site

7.4.1 Interfacing with Procurement Centrer, City .............. , and ......................

7.4.2 Issuing 'over-short and damage reports' as per standard procedure and apply rules and regulations as laid down in the Marine Cargo Insurance Procedure No. .............

7.4.3 Supervising transportation to job site of equipment and materials, except hydrocracker reactors, from Construction Site Cargo Jetty and City Wharf in . . . . . . . . . . . . . . . . , to construction site.