QA-M-015 Quality Assurance Manual Inspection and Testing

Table of Contents

1. General
2. Receiving Inspection and Testing
3. In Process Inspection and Testing
4. Final Inspection and Testing
5. Inspection and Test Records
6. References

1. General

Examinations by inspections and tests are quality control activities that are the prime responsibility of the suppliers and subcontractors.

The minimum extent of examination and testing to be carried out and the acceptance levels/codes shall be specified by Company in the purchase order and/or subcontract documents.

An inspection schedule/plan shall be developed by suppliers for procured equipment and materials, that will be subject to Company's approval and the possible imposition of hold-points during pre-inspection/pre-manufacturing meetings, taking into account the evident criticality of the various items.

Company Inspectors and Construction Supervisors shall carry out inspection surveillance activities. These include but may not be limited to; witnessing tests, verifying documentation and limited inspections/examinations. From these activities, reports shall be developed recording progress, findings, nonconformances and resolutions.

Company's inspection activities at suppliers and suppliers shall be planned based on the evident criticality of the Work and the knowledge of the supplier's capability. This may result in assigning a resident inspector or determining the intermittent and/or final inspection visits.

If applicable, Company shall coordinate inspection surveillances and the witnessing of tests with the client and/or third party inspection agencies.

2. Receiving Inspection and Testing

Receiving Inspection at Suppliers

Products shall be inspected by the supplier, upon receipt, for compliance with the requirements, including availability of required documentation. If materials and/or documents do not comply, then they shall be clearly identified and if possible, segregated until further action is determined.

Parts and materials shall only be issued by the suppliers' stores if they have been checked and released.

Receiving Inspection at Site

For materials delivered to Company at site, a Company material receiv­ing inspector shall check the delivery (including documents) and ascertain whether it meets the demands of the technical regulations and those specified in the order, including markings (ref.15.6.1).

Material deliveries shall be checked against shipping documents (dispatch note, freight note, delivery receipt) for type and quanti­ty, and for obvious transport damage, and to ensure that markings correspond to the order specification.

A Material Receiving Notice (MRN) shall be completed if the checks are satisfactory.

If materials and/or documents do not comply then they shall be clearly identified and, if possible, segregated until further action is determined (see section 18.0). An "Over, Short and Damage" report shall be issued.

Material that has been checked and accepted shall be stored accord­ing to type and class of material so as to effectively prevent damage and/or error of use.

For materials delivered to subcontractors at site (e.g. piping fabrication and erection) the responsibility for receiving inspec­tion rests with the subcontractor similar to the approach described in section 15.2.

3. In Process Inspection and Testing

3.1 Inspection at Suppliers

The supplier shall be required to assign qualified/experi­enced inspectors to carry out all required examinations and tests. If hold/witness points and/or a quality plan (inspection and test plan) have been agreed to, sufficient notice shall be given to Company and any inspection authorities of forthcoming activities.

Company shall, as necessary, witness tests and carry out examinations of equipment, materials and documentation to determine the state of acceptance.

These activities shall be carried out in accordance with the proce­dures and guides and result in the appropriate reports (ref.15.6.4).

Company shall also coordinate with the client where his presence during examinations and/or tests is required.

3.2 Inspection at Site

The subcontractor shall be required to assign qualified/experienced inspection personnel to carry out all required examinations and tests in accordance with an agreed quality plan (inspection and test plan). These activities shall be carried out in accordance with the agreed procedures and guides and result in the appropriate reports. He shall also be required to coordinate with any inspection authorities during the fabrication phases.

The Company construction supervisor shall monitor the quality control activities of the subcontractor and carry out his own examination of material, equipment and documentation to the necessary degree to determine the state of acceptance.

Company shall also coordinate with the inspection authorities during the erection/ installation phases.

4. Final Inspection and Testing

Final Inspection at Suppliers

4.1 The supplier shall be required to ensure that:

• all necessary in-process inspection activities have been carried out and documented.
• all authority requirements have been and are being met.
• all instruments for the final inspection and testing are calibrated (see section 16.0).
• sufficient notice has been given to Company and the inspection authorities to enable witnessing of the final inspection and test.

Once Company is satisfied that all requirements have been met, the final inspection and test has been successfully completed and all documentation is finalized, a release note shall be issued.

4.2 Final Inspection at Site

The subcontractor shall be required to ensure that:

• all previous inspection stages have been completed and documented.
• all instruments for the final inspection and testing are calibrated (see section 16.0).

Company shall ensure that the client and/or inspection authorities are given sufficient notice to witness the final inspection and tests, if required.

After satisfactory completion of the tests Company shall issue a release note.

4.3 Client Acceptance

The stage(s) at which the client is required to accept any part of the Work shall be clearly established. Company shall take all actions appropriate to ensure that client acceptance takes place as fully and swiftly as possible to result in a "Final Acceptance of the Facilities" (ref.15.6.2 and 15.6.3).

5. Inspection and Test Records

The completed package of inspection and test records from each supplier shall be complete, legible and finally submitted to Company at the time of the equipment and materials being deliv­ered.

The completed package of inspection and test records from each subcontractor shall be complete, legible and finally submitted to Company at the time of acceptance of the Work.

Company's inspection and tests records, produced during the manufac­turing, supply, erection and testing phases shall be kept complete and legible.

Inspection and test records shall clearly identify all quality control activities undertaken including, but not limited to:

• scope of tests/examinations
• methods and criteria
• results
• name of inspector/examiner
• special circumstances

See also section 21.

6. References