Table of Contents
1. Objective
2. Environmental, Health & Safety Plan (EH&S Plan)
3. EH&S Records
4. Non-Conformance Management
5. Auditing
6. References
7. Attachments
1. Objective
The objective of this document is to define what is required from subcontractor concerning site Environmental, Health & Safety (EH&S) Control.
2. Environmental, Health & Safety Plan (EH&S Plan)
Subcontractor shall prepare an EH&S Plan specific to the work and present it to Company within 15 days after the award of the subcontract. A model EH&S Plan is attached (see Attachment A). This EH&S Plan requires Company’s approval of acceptance.
The EH&S Plan shall be appended with:
- all procedures having an impact on a safe, healthy and environmentally friendly execution of the work;
- a set of forms that subcontractor proposes to be used to constitute the complete EH&S Plan;
- a set of Job Safety Analyses (JSA’s) for activities foreseen by subcontractor performing the work. The JSA’s shall ultimately be made job specific.
Before the start of the work, a meeting will be arranged to review subcontractor’s EH&S Plan. The EH&S Plan, once approved for acceptance by Company, becomes the basis for subcontractor’s EH&S matters with respect to the work. Company may perform EH&S audits on subcontractor.
3. EH&S Records
Subcontractor shall use the forms that have been accepted by Company as attachments to the EH&S Plan.
In addition subcontractor may be required to complete certain Company EH&S forms to satisfy Company’s requirements for maintaining EH&S records.
4. Non-Conformance Management
If subcontractor has its own system of non-conformance management, then this system may be used. However, any significant EH&S non-conformances will be entered into Company records, that cover all activities by all parties on site. Subcontractor shall cooperate with Company in the identification and resolution of EH&S non-conformances.
5. Auditing
Company reserves the right to audit subcontractor with five working days notice. This notice period can be reduced in the case of an EH&S matter arising that necessitates immediate investigation. The objective of an audit is to review systematically all or part of the subcontractor’s EH&S system and performance. Findings or recommendations resulting from such audit will be expressed in terms of corrective actions to be taken together with completion dates.
6. References
There is no need for subcontractor to repeat clauses in Company’s EH&S documents such as:
- Site Rules and Safety Regulations
- Project Specific Site EH&S Plan
Referring to such documents is sufficient as long as the referenced documentation is available with subcontractor’s key personnel at site.
If subcontractor refers to his own EH&S documentation, Company must be provided with a copy of such documentation to judge its content as part of the approval process of subcontractor’s EH&S Plan.
7. Attachments
A. Model EH&S Plan
Model Environmental, Health & Safety Plan
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Subcontract No. |
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Subcontract Title |
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Name of Subcontractor |
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Subcontractor's Ref. No. |
The attached model EH&S Plan is intended to:
Indicate to subcontractor the information they will be required to provide in the EH&S Plan to be developed and applied should it be awarded the subcontract.
- Serve as a questionnaire to be filled in during bid clarification meeting (if required).
- Serve as a guide to subcontractor if he is preparing his EH&S Plan in his own format.
or
- Be filled in directly by the subcontractor; the completed and signed document constitutes its EH&S Plan.
NOTE: This is a general document to be adapted to the needs of each specific subcontract.
Model Index
A. EH&S Policy
B. Responsibilities and Authority
C. Applicable Documents
D. Subcontractor's Site Organization
E. Description of Subcontractor’s Site EH&S Function
F. The Work
G. Temporary Facilities
H. Staff and Labor Training and Professional Qualifications necessary for the work
I. Interfaces and coordination with Company and Other Subcontractors
J. EH&S Records, Reports and Investigation
K. Non-Conformance Management
L. EH&S Promotion and Awareness
M. EH&S Meetings (incl. Toolbox)
N. Safe Practice Rules and Regulations
O. Risk Assessment and Critical Tasks (JSA’s)
P. Inspection of Construction Equipment and Tools
Q. Emergencies and Alarms
R. Handling and Application of Hazardous (toxic) Materials and Substances
S. Personnel Protective Clothing, Gear and Apparatus/Equipment
T. First Aid/Medical Arrangements
U. Fire Prevention and Firefighting
V. Transport and Access
W. Housekeeping
X. Security Arrangements
Y. Standard Forms
Z. Other
AA. Distribution
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A. Subcontractor's EH&S Policy (Copy of Management EH&S Policy Statement) |
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B. Responsibility and Authority (Which staff (home office and site) carry responsibility for EH&S matters. What is their authority. Include job description(s). |
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C. Applicable Documents (Listing of applicable EH&S documents that are specific to subcontractor’s scope of work) |
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D. Subcontractor’s Site Organization (Include site organization chart. Show lines of authority and communication at site and with home office and names of staff. Also provide names, addresses and how to contact subcontractor’s site management and EH&S personnel at site and at home) |
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E. Description of Subcontractors EH&S Function (Describe site EH&S function including implementation and application of site EH&S plan and day-to-day management of EH&S) |
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F. The Work (Describe subcontractor’s scope of work, the various disciplines it consist of, period(s) during which activities take place, manpower build-up and peak, any sub-subcontractors planned to be used) |
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G. Temporary Facilities ( Description of subcontractor’s temporary facilities, including offices, workshops, canteen, change houses and sanitary facilities, as well as temporary utilities such as electrical, water, steam and air distribution systems) |
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H. Staff and Labor Training and Professional Qualifications (For subcontractor’s scope of work, describe training and professional qualifications of staff and labor, as required by law and/or trade associations or as otherwise may be specified) |
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I. Interfaces and Coordination with Company and Other Subcontractors (Describe proposed methods of interfacing and coordination with Company and other subcontractors on site, verbal (communications) as well as written (correspondence). |
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J. EH&S Records, Reports and Investigation (Describe subcontractors standard method of EH&S record keeping, reporting and incident/accident investigation) |
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K. Non-Conformance Management (Describe subcontractor’s standard system of EH&S Non-Conformance Management) |
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L. EH&S Promotion and Awareness (Describe subcontractor’s standard procedure and activities with respect to EH&S promotion and awareness amongst its personnel) |
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M. EH&S Meetings (incl. Toolbox) (Describe subcontractor’s proposed frequency and structure of EH&S meetings, including a program of weekly toolbox meetings) |
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N. Safe Practice Rules and Regulations (Include subcontractor’s standard safe practice rules and regulations amended with such rules and regulations that are specific for subcontractor’s scope of work) |
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O. Risk Assessment and Critical Tasks (JSA’s) (Describe subcontractor’s standard methods of risk identification and assessment and do same for critical tasks. Give listing of risks and critical tasks for subcontractor’s scope of work. Describe responsibility, training and professional qualifications of personnel performing hazardous/critical tasks. Refer to job specific detailed JSA’s in the attachments) |
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P. Inspection of Construction Equipment and Tools (Describe subcontractor’s procedure for (periodical) inspection and/or calibration of construction equipment and tools. For each type of equipment and tools, the fit for purpose certificates as required by authorities, manufacturer or otherwise must be available at site and show validity of certificate) |
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Q. Emergencies and Alarms (What are subcontractor’s standard emergency and alarm procedures and how will they be adapted to comply with Company/Owner’s procedure) |
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R. Handling and Application of Hazardous (toxic) Materials and Substances (Provide list of such materials/substances that subcontractor will be handling and applying on site. Describe measures that subcontractor will take to protect personnel and the environment from being exposed to and affected by such materials/substances. In general describe subcontractor’s procedure for environmental control ( air, water, soil)) |
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S. Personnel Protective Clothing, Gear and Apparatus/Equipment (Describe subcontractor’s standard with respect to providing its personnel with protective clothing and gear. Provide list of any special protective gear or apparatus/equipment that subcontractor will provide and apply for its scope of work) |
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T. First Aid/Medical Arrangements (Describe subcontractor’s proposed arrangements for first aid and medical treatment of its personnel) |
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U. Fire Prevention and Firefighting (Describe subcontractor’s procedure for fire prevention and firefighting. Provide list of site subcontractor personnel, who have received relevant training. Name person in subcontractor’s site organization who will be in charge of firefighting) |
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V. Transport and Access (Describe subcontractor’s transport and access procedure. Specifically address any special (heavy) transport, on as well as off site, and subcontractor’s proposed site traffic arrangements) |
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W. Housekeeping (Describe subcontractor’s procedure with respect to housekeeping in general and to garbage and waste collection and removal specifically) |
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X. Security Arrangements (Describe subcontractor’s security procedures, specifically with respect to Company/Owner provided information, documentation and materials) |
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Y. Standard Forms (Include subcontractor’s standard EH&S forms that subcontractor proposes to use for the work) |
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Z. Other (Complete with any other documentation or descriptive material that subcontractor may wish to add) |
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AA. Distribution (List distribution of this EH&S Plan within subcontractor’s organization and to Company) |
This document with its attachments constitutes subcontractor’s EH&S Plan applicable to all operations carried out by subcontractor on or around the site.
After approval of acceptance by Company, the plan will be distributed in accordance with chapter Z and will be implemented immediately upon commencement of the work.
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For: |
______________________ | ||
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Name: |
______________________ |
at: |
_________________________ |
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Signature: |
______________________ | ||
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Date: |
______________________ |