Table of Contents
- Management
- Project Management Services
- Process
- Engineering
- Procurement
- Construction (Home Office)
- Construction (Field)
This document contains standard project function descriptions of key project task force functions, appropriate for a typical large project organization (as stipulated in the standard BN─S─UK001/7). These project function descriptions should be selected/amended/completed where appropriate for inclusion in the Project Procedure and Execution Manual.
1. Management
1.1 Project Manager (Project Director)
Organization:
Reports to the Client and the Manager of Projects.
Summary:
The overall responsibility for execution of the project is vested in the Project Manager. He ensures that the project work meets the contractual requirements, is planned and executed within the agreed schedule and budgets and that proper quality and safety standards are maintained in the performance of the work in accordance with established company procedures. The Project Manager represents Company to the Client on all project related matters.
Responsibilities include but are not limited to:
- Development and finalization of detailed project execution plans for engineering, procurement and construction activities (as required), identifying the major challenges of the project and providing a definitive strategy to meet these challenges.
- Prepare the Project Procedure and Execution Manual.
- Finalization of the project organization in line with the execution plan. Participation in the selection of key personnel.
- The use and/or adaptation of existing systems and procedures to meet the specific job requirements and their direction and implementation.
- Establish and maintain effective communications between the Client, Company task force, construction organization and executive management.
- Direct, monitor and control of all the project activities to assure compliance with plans, schedules and budgets.
- Assurance of quality and safety in conformity with specifications and standards.
- Financial responsibility for all commitments and expenditures associated with the project, including the negotiation of change orders.
- Monthly review and structured detailed reporting on project status, progress and trends to the Client.
1.2 Project QA Engineer
Organization:
Reports to the Project Manager.
Summary:
Responsible for the establishment and the maintenance of the Project Quality Plan and the monitoring of the implementation thereof, including the execution of project audits.
Responsibilities include but are not limited to:
- Preparing the Project Quality Plan for the Company home office activities.
- Ensuring implementation of the Project Quality Plan for the Company home office activities.
- Scheduling, leading, conducting and reporting internal project audits (and external audits as required) noting system non-conformances and verifying effective corrective action.
- Reviewing project procedures related to the PPEM versus Company's documentation system.
- Assisting the project task force in quality matters.
- Advising the project management in quality matters.
- Initiating, to a maximum extent, quality awareness on the project.
- Facilitating process improvement initiatives.
- Maintaining a complete project file of Quality Assurance documentation for all phases of the project.
1.3 Project H.O. SHWE Engineer
Organization:
Reports to the Project Manager
Summary:
Responsible for the establishment and the maintenance of the Engineering SHWE Plan and the monitoring of the implementation thereof.
Responsibilities include but are not limited to:
- Preparing the Engineering SHWE Plan for the Company home office activities.
- Ensuring implementation of the Engineering SHWE Plan for the Company home office activities.
- Assisting the project task force in SHWE matters
- Assisting in SHWE related activities of the construction and pre-commissioning phase on an as need basis.
- Assisting the Authority Engineer and participates in the preparation of any documents required for the "national or local" Authorities.
- Advising the project management in SHWE matters.
- Maintaining a file of all SHWE related documents.
2. Project Management Services
2.1 Project Controls Manager
Organization:
Reports to the Project Manager.
Summary:
Coordinates the scheduling, estimating, cost control, material control, change control, quality control, progress control and reporting, project accounting and administration activities involved in the project. Assists the Project Manager on business administration requirements of the project.
Responsibilities include but are not limited to:
- Supervises preparation of the basic project control documentation.
- Coordinates preparation of administrative procedures for the project.
- Implements procedures for control of schedules, progress, costs, manhours, materials, changes and quantities.
- Coordinates the preparation of the monthly progress report and approves the monthly cost report.
- Monitors the project scope and administers changes.
- Coordinates the preparation of subcontracts with Project Engineering and Construction.
2.2 Lead Planning Engineer
Organization:
Reports to the Project Controls Manager.
Summary:
Responsible for the supervision, execution, quality and content of the planning, scheduling, analysis, trending, reporting and control in accordance with the contractual project specification for one or more projects that may be assigned to him, together with the planning and scheduling personnel also assigned.
Responsibilities include but are not limited to:
- Leads and supervises the total planning effort on several small projects or one large project.
- Develops the total package of planning, scheduling, reporting and control documentation in accordance with the project contractual specification and departmental procedures. Assures proper management/department input and approvals.
- Schedules the production of planning documentation, their updating and "life", and properly delegate the work to responsible assigned staff for their execution.
- Assesses the project's planning and scheduling requirements and schedules and resources the total planning and scheduling efforts for the project.
- Ensures that the project's planning and scheduling requirements are properly and clearly communicated to those functionally responsible for executing the work, and that they clearly and in sufficient detail report their work progress in the same units of measurement and parameters by which the work has been scheduled.hours used and costs.
- Ensures that all activities and elements of work are planned and scheduled to the correct parameters, units of work and detail consistent with efficient and accurate reporting. Monitoring of physical progress, manhours used and costs.
- Develops and maintains adequate files and records in accordance with the project and departmental filing systems.
- Is responsible for the proper implementation of the IDCS (Integrated Document Control System) if applicable on a project.
2.3 Lead Cost Engineer
Organization:
Reports to the Project Controls Manager.
Summary:
Responsible for the supervision and coordination of all cost engineering activities related to specific project(s). Such activities include, but are not limited to, reporting, monitoring and analyzing the status of overall project costs.
Responsibilities include but are not limited to:
- Ensures the quality, consistency and timeliness of costing information provided to the Project Controls Manager and Company Management.
- Plans and allocates the work of the cost engineering staff assigned to him.
- Establishes a cost engineering execution strategy at the beginning of the project.
- Reports to the Manager Cost Engineering in summary and to the Project Controls Manager in detail the status of the project he is responsible for, and draws attention to unfavorable deviations or trends. Monitors the cost effect of remedial measures taken.
- Maintains change notice and change order registration.
- Continuously reviews the requirements of the project(s) he is assigned to control within the limits of company and project procedures.
- Directs, coordinates and supervises the work of the cost engineering staff assigned to him and, where possible, develops and broadens the team experience. Advises the Manager Cost Engineering on the performance and potential of the cost engineering staff assigned to him.
- Continuously seeks to enhance his cost engineering knowledge and the techniques and methods he applies.
3. Process
3.1 Lead Process Engineer/Process Supervisor
Organization:
Reports to the Project Engineering Manager.
Summary:
Supervises all process design and process engineering work. Is also responsible for scheduling of process design activities, techno-economic evaluations if required, process follow-up during detailed engineering, commissioning and performance guarantees as appropriate.
- Leads a team of Process Engineers working on a project
- Reviews process design for quality.
- As authorized by PPEM, may direct communication on process related matters with Client, licensors and vendors. Sees that the Project Manager and others, as necessary, are fully informed.
- Monitors progress, schedules and manhours for process engineering.
- Advises and consults the Project Manager or Project Engineering Manager on general and process engineering matters.
- Prepares basis of design, establishes design philosophy with Client, liaisons with licensors and Client and represents the company in meetings on process matters.
- Takes charge of administration and organization of all process work on a project, including regular reporting, preparation of man-hour estimates and schedules, controls man-hour expenditure and monitors progress, filing and closing out of job.
- Formulates guarantees for review and approval of the Manager of Process Engineering, and witnesses performance test run as.
- Coordinates with the heat exchanger specialists in the Process Engineering Department the thermal rating or check rating of all heat exchangers.
3.2 Process Engineer
Organization:
Reports to Lead Process Engineer/Process Supervisor.
Summary:
Responsible for carrying out process design, process engineering and, in general, execution and administration of his assigned task under supervision of more experienced process personnel.
Responsibilities include but are not limited to:
- Reviews engineering flow diagrams, plot plans, instrument data, vendor designed process equipment.
- Preparation of process flow diagrams, including heat and material balances.
- Preparation of process data sheets or process specifications.
- Preparation of utility summaries.
- Process data for line tables and instrument data sheets.
- Review of P&ID's for operability, start-up and shutdown situations and safety.
3.3 Lead Commissioning Engineer
Organization:
Reports to the Project Construction Manager and coordinates with the construction team.
Summary:
Represents Company in the field with full authority and responsibility during the pre-commissioning phase.
Leads a team of Process Engineers working on a project.
Responsibilities include but are not limited to:
- Sees that regular pre-commissioning meetings are held with the Client and that the Client is kept properly informed.
- Overall coordination and planning of system testing and pre-commissioning.
- Ensures proper attention to safety and environmental control during commissioning.
- Delegates tasks to members of the pre-commissioning team ensuring these tasks are carried out properly.
3.4 Chief Heat Exchanger Specialist
Organiztion:
Reports to the Lead Process Engineer/Process Supervisor.
Summary:
Responsible for the thermal design of all shell and tube heat exchangers.
- Executes all thermal design for shell and tube heat exchangers required for a project, including administration, organization and communication with process engineering and other departments, Client and vendors.
- Thermal check rating of airfin exchangers and special type heat exchangers.
- Advises other disciplines on all matters relating to heat transfer.
4. Engineering
4.1 Project Engineering Manager
Organization:
Reports to the Project Manager. Is assigned to the project from inception of the engineering activities in the office to completion of field activities and turnover to the Client.
Summary:
The Project Engineering Manager manages, controls and coordinates the work carried out by process engineering, project engineering, specialist engineering and design personnel. Engineers and design staff from the various disciplines will be assigned to the task force to work under his direct supervision.
Responsibilities include but are not limited to:
- Establishes procedures to provide for the technical integrity of the work, the required quality and the safety of the design.
- Participates with the Project Controls Manager's staff in the development of the master plan and schedule, and detailed planning and scheduling as required.
- Ensures that the work to be carried out by the engineering production group proceeds within the schedule and budget, according to established procedures and contractual requirements.
- Promotes a continuous and efficient engineering effort and ensures a smooth flow of information between process engineering, project engineering and specialist engineering/design groups. Also maintains a continuous liaison between the engineering group, procurement group and construction.
- Provides direction and guidance for the various specialist groups assigned, in the execution of their work on the task force.
- Maintains quality and safety standards of all engineering, design and drafting work.
- Promotes quality and safety on the project by giving guidelines to his project engineering staff in consultation with the Manager of Quality Assurance and Safety Manager, as applicable.
- Conducts regular review meetings, addressing work problems and progress. Provides input to the monthly status and progress report of the work carried out by the engineering production group. These monthly reports are consolidated by the Project Control Manager for issuance by the Project Manager.
- Acts as deputy Project Manager.
4.2 Lead Project Engineer
Organization:
Reports to the Project Engineering Manager.
Summary
The Lead Project Engineer controls and coordinates all project engineering activities for his units.
Responsibilities include but are not limited to:
- Manages the work of the Project Engineers.
- Preparation and timely issue of Engineering/Utility Flow Diagrams and line tables.
- Responsible for maintaining document list of all disciplines on the project.
- Coordinates the preparation of subcontracts (technical part).
- Coordinates the work of Specialist Engineers/Design Groups in conjunction with the discipline lead engineers and squad leaders/lead designers.
- Participates with the Project Engineering Manager in the development and maintenance of summary level schedules and detailed activity/manpower schedules.
- Informs the Project Engineering Manager of scope changes and potential work slippages.
- Promotes a smooth flow of information between the Process Engineering Supervisor, the Project Engineering groups and the Design Engineering Supervisor as well as to the Procurement and Construction groups.
- Resolves interface problems between disciplines, and between Company and vendors/subcontractor or Client.
- Follows the guidelines on quality and safety given by the Project Engineering Manager.
- Monitors plans, schedules and costs, and develops input to the monthly status and progress report for the Project Engineering Manager which includes identification of tasks completed, progress of ongoing activities, re─estimates of work remaining (manhours and time), status of equipment and bulk accounts.
- Covers for miscellaneous work i.e. work not assigned to a specific engineering or design discipline.
4.3 Authority Engineer/Coordinator
Organization:
Reports to the Project Engineering Manager. Is assigned to the project from beginning of the engineering till completion.
Summary:
Coordinates all activities related to work for authorities and for implementation of authorities' requirements and is the key man for all contacts with authorities.
Responsibilities include but are not limited to:
- Prepares procedures and instructions for the preparation of technical documentation for the various authorities, at project start.
- Coordinates the activities within the operation departments based on these procedures and instructions.
- Monitors and controls the execution of these procedures and instructions in terms of time and quality.
- Maintains and/or leads all contacts between Company, the various authorities, Client and any third parties from project start through project completion.
- Prepares a procedure which lays down the basic principles for field inspection by the various authorities and agencies.
4.4 Piping Squad Leader/Design Coordinator
Organization:
Reports to the Project Engineering Manager. Is assigned to the project from start till completion of the detailed design activities.
Summary:
The Piping Squad Leader/Design Coordinator supervises and directs all piping design and drafting activities (except for flowsheet drafting). He also coordinates all other discipline design and drafting activities in conjunction with the Lead Project Engineer.
Responsibilities include but are not limited to:
- Directs the development and timely issue of plot plans.
- Develops the conceptual piping design and guides the preliminary piping study work on critical piping.
- Supervises and coordinates all piping design and drafting activities including piping material take-offs and model building.
- Coordinates the preparation and regular updating of the drafting schedule and drawing list.
- Establishes and maintains detailed piping design activity and manpower schedules in conjunction with the Manager Piping Design.
- Informs the Project Engineering Manager or his delegate of potential work slippages and scope changes which may arise due to lack of information from whatever source.
- Coordinates all design and drafting activities, promotes an efficient design effort and maintains a continuous liaison between the various groups.
- Controls and maintains established quality and safety in all piping design and drafting work.
- Prior to their issue, review and initial, the design drawings for all disciplines, as far as these drawings contain layout aspects.
This includes drawings for civil, structural steel, vessels, piping, HVAC, fire fighting (sprinkle systems) etc.
4.5 Lead Specialist Engineer
Organization:
Reports to the Project Engineering Manager.
Summary:
The Lead Specialist Engineer has the responsibility for all engineering and design work in his discipline.
Responsibilities include but are not limited to:
- Develops the basic engineering and design principles for the specific discipline in accordance with Client's and project requirements.
- The technical integrity of the work.
- Directs, coordinates and controls all engineering and design work in his group.
- Preparation and timely issue of deliverables as agreed per scope of work.
- Controls that work is performed in accordance with schedule and budget requirements. Monitors work efficiency, manpower requirements and detailed schedules in conjunction with his group manager.
- Informs the Project Engineering Manager or his delegate on a continuing basis of potential work slippages and scope changes.
- Ensures a smooth flow of information and close work relationship between his group and the other production groups.
- Controls and maintains quality and safety requirements of all work in his group.
- Provides his part of the monthly status and progress report of the project.
- Provides document lists and schedules for all documents issued in his discipline.
5. Procurement
5.1 Project Procurement Coordinator
Organization:
Reports to the Project Manager. He will be assigned to the project task force immediately after contract award and will remain responsible for all home office procurement activities to job completion.
Summary:
Responsible for the execution of all procurement activities required for successful project execution in accordance with the agreed schedule and budget.
Responsibilities include but are not limited to:
- Is responsible for the overall organization and control of the procurement personnel assigned to the task force. Delegates authority and responsibility to these personnel to ensure that the work is carried out correctly and in a timely fashion.
- Establishes an overall procurement strategy and plan in consultation with and approved by the Project Manager and ensures that this plan is carried out.
- Establish General and Special conditions of purchase.
- Establish approved list of vendors.
- Establishes negotiating strategy and leads commercial negotiations with vendors prior to order award.
- Reviews and recommends vendor selection and commercial bid analysis sheets for Project Manager's approval.
- Develops policy regarding the settlement of vendors' claims and backcharges for Project Manager's approval.
- Maintains continuous liaison with the Project Manager, the Project Engineering Manager and the Project Construction Manager on all matters of common interest concerning ordering, inspection and delivery of equipment and materials.
- As required maintains close contact with Client on all matters relating to procurement and arranges regular meeting with the Client's Representative to review progress, etc.
- Prepares and issues periodic status and progress reports covering the work carried out by the procurement group.
5.2 Lead Project Buyer
Organization:
Reports to the Project Procurement Coordinator.
Summary:
Responsible for the direction and control of the buyers assigned to the project and for the purchasing of all equipment and materials within the agreed budget, schedule and specified quality levels.
Responsibilities include but are not limited to:
- Establishes an overall purchasing strategy and plan in consultation with the Project Procurement Coordinator. Ensures that this plan is carried out by control and instruction of the buyers assigned to the project.
- Prepares purchasing procedures for the project and revises and reissues them as required.
- Issues requests for quotations, commercial evaluation of bids and prepares bid comparisons in conjunction with specialist engineers, cost and planning engineers.
- Leads pre-award negotiations with short─listed vendors prior to purchase order award and arranges for representatives from other involved task force groups to attend. Issues purchase orders and purchase order amendments.
- Establishes spare parts purchasing procedure and appoints a spare parts coordinator.
- Controls and summarizes the status of inquiries, bid analyses and commitments. Prepares and issues monthly status and progress reports covering all purchasing activities.
- Negotiates vendors' claims and backcharges.
- Expediting of vendor furnished documents.
5.3 Project Expediting Supervisor
Organization:
Reports to the Project Procurement Coordinator.
Summary:
Responsible for monitoring the progress of all ordered materials and equipment, from the time of order placement to the safe delivery at site and taking action, as required, to prevent, or minimize, any delays in delivery.
Responsibilities include but are not limited to:
- Establishes an overall expediting strategy and plan in consultation with the Project Procurement Coordinator and the Project Manager and assigns expediting categories to individual purchase orders or items of equipment/materials, with particular emphasis on critical or long delivery items.
- Implements this plan and continuously reviews project needs with regard to expediting intensity, visiting frequency, etc. such that materials and equipment are delivered at site in accordance with the agreed schedule.
- Prepares expediting procedures for the project and their revision and reissue as required.
- Assigns purchase orders for equipment and materials to the expeditors assigned to the project and monitors and controls their activities.
- Reviews expediting reports and takes corrective action as necessary.
- Attends pre-manufacturing meetings with vendors when required.
- Cooperates closely at all times with the Project Inspection Supervisor to be aware of inspection problems which could jeopardize the timely delivery of equipment or materials.
- Instructs, supervises and monitors the activities of the vendor document control group to ensure timely receipt, commenting on and return of vendors' drawings.
- Establishes overall policy on transportation of equipment and materials to site and instructs the Traffic Coordinator accordingly.
- Prepares and issues periodically computerized project material status reports and vendor document status reports.
- Expediting of vendor furnished documents.
5.4 Project Inspection Supervisor
Organization:
Reports to the Project Procurement Coordinator.
Summary:
Responsible for the direction and control of the inspectors assigned to the project and for the inspection of all purchased equipment and materials in accordance with the established inspection schedules.
Responsibilities include but are not limited to:
- Implements the procurement strategy with regard to inspection requirements for the various categories of equipment and materials required for the project and instructs and controls the assigned inspectors to ensure that all equipment and materials meet the specified standards of quality.
- Prepares inspection procedures for the project and their revision and reissue as required.
- Supervises and directs the work of any independent inspection agencies working on the project.
- Maintains close contact with the Client's inspection and quality control staff on all inspection matters.
- Investigates and resolves all questions relating to inspection/quality control referred to him by the Client, engineering, construction, other procurement groups and/or the vendors.
- Arranges pre-manufacturing meetings with vendors and ensures that the Client's inspection representative, third─party inspection agencies or Company's specialist engineers and the expediting supervisor are advised of such meetings.
- Assigns the inspectors under his control to work on specific purchase orders for equipment and materials.
- Reviews inspection reports and takes corrective action on any matters outside the jurisdiction of the assigned inspectors.
- Has final authority to accept or reject materials and equipment in accordance with the acceptance criteria called for in the purchase order and related documentation. However, the Project Procurement Coordinator, in consultation with other task force groups and the Client, may overrule his decision.
6. Construction (Home Office)
6.1 Home Office Construction Coordinator
Organization:
Reports to the Project Manager.
Summary:
Represents the construction function on projects before full time site construction supervision is assigned. Acts as liaison between site and home office after job has started.
Responsibilities include but are not limited to:
- Makes construction input to all phases of the home office activities on a project from inception of the project until permanent site supervision is available to provide required input.
- Participates in the development of site safety plan consistent with local and governmental statutory regulations and specific project requirements.
- Pays attention to constructability of designs and specifications as produced by home office engineering.
- Makes arrangements for temporary facilities required for job site.
- Participates in and provides guidance to those engaged in construction planning operations from proposal phase to initiation of site operations.
- Identifies special rigging or transport requirements, prepares studies for their handling and/or works with consultants when the completion of such operations requires the services of outside specialist assistance.
- Participates in all aspects of construction subcontracting activities if required.
- Ensures that a proper project file is kept for transfer to the site when it is opened.
- Performs activities in home office as requested by the Project Construction Manager.
- Assists in the preparation of construction coordination procedures for specific projects.
- Assists in the preparation of proposals as required.
- Analyzes site reports and informs the Project Manager of trends and recommended courses of action to keep construction operations within budget and on schedule.
- Monitors the preparation and issue of the final construction report for a project.
6.2 Project Subcontracts Manager/Coordinator
Organization:
Is assigned to the project in the home office at job inception. He reports to the HO Construction Coordinator while in the home office. He transfers to the site when the emphasis in subcontracting activities shifts to the site and then reports to the Project Construction Manager.
Summary:
Refer to the project function description of Subcontracts/Controls Manager in the Construction Field Organization (see 7.11).
Responsibilities:
Refer to the project function description of Subcontracts/Controls Manager in the Construction Field Organization (see 7.11).
7. Construction (Field)
7.1 Project Construction Manager
Organization:
Reports to the Project Manager. Is assigned to the project from inception in the home office to completion of field activity.
Summary:
Represents Company in the field with full authority and responsibility for the successful completion of the construction phase of the project in accordance with drawings, specifications, terms of contract, budget, schedule and company policies.
Responsibilities include but are not limited to:
- Represents Company in its construction relationships with client, subcontractors, local authorities and others.
- Bears top─line management responsibility for safety and ensures proper attention to security and environmental control during construction.
- Delegates authority and responsibility to team members ensuring all tasks are carried out properly.
- Is active in the overall coordination, planning, maintenance of quality, progress and cost control of the construction phase of the work. Ensures that he is kept informed on a current basis through regular meetings, timely submission of reports and personal site inspection.
- Sees that the regular meetings are held with client and that they are kept properly informed under the contract.
- Assures the maintenance of harmonious relations between all parties on the job.
- Ensures that timely and accurate reports are made to the client and Home Office.
7.2 Safety Manager
Organization:
Reports to the Project Construction Manager. Is assigned to site from start of field operations to completion of field activity.
Summary:
Supervises all aspects of safety and loss prevention. Provides liaison with the Safety Manager in the Home Office Construction Department.
Responsibilities include but are not limited to:
- Ensures that all Company and subcontractor operations are carried out in a safe manner.
- Participates in preparing the site safety plan. Sees that the plan is kept up─to─date and reflects all site operations.
- Reviews subcontractor safety and loss prevention programs. Ensures that all Company, government and client regulations are properly addressed and carried out.
- Arranges induction program stressing safety for all personnel on site.
- Organizes regular safety meetings attended by Company, client and subcontractor representatives.
- May stop work which is not executed in a safe manner.
- Sees that proper reports are made to the Project Construction Manager and inputs safety and loss prevention data into the regular monthly report.
7.3 Quality Assurance Manager
Organization:
Assigned to the project in the home office for a preparatory period. Is on site from start of construction until completion. Reports to the Project Construction Manager.
Summary:
Ensures realization of quality in all aspects at site. Provides liaison with the Manager Quality Assurance in the home office.
Responsibilities include but are not limited to:
- Administers and implements the quality assurance procedure and assures that all activities related to quality assurance at the site are performed in compliance with the requirements of specifications, codes and standards.
- Evaluates the effectiveness of the QA procedure through monitoring and audits, taking corrective action as required.
- Resolves quality control problems identified by QA/QC personnel and recommends or provides the method of solution.
- Through the Project Construction Manager may stop work on which non─conformance exists and release work when the resolution has been agreed.
- Authorizes and approves all inspection reports to be submitted to client.
- Assists the Home Office Manager Quality Assurance during quality assurance audits at the site.
7.4 Construction Superintendent
Organization:
Reports to the Project Construction Manager. Assigned to site from start of main field operations to completion of field activity.
Summary:
Supervises all operational aspects of field construction. Sees that subcontractors achieve planned production in conformity with safety and quality requirements.
Responsibilities include but are not limited to:
- Organizes, coordinates and directs the field construction activities in accordance with construction schedules. Allocates resources as necessary.
- Supervises safety and environmental control during construction in close coordination with the safety officer.
- Supervises staff of construction specialists. Ensures quality control procedures are properly applied.
- Maintains good relations between subcontractors.
- Ensures close contact with other field departments to ensure proper flow of engineering documentation, materials and equipment to support operations effort.
- Ensures his staff has proper understanding of progress measurement and cost control procedures and that they fulfill their responsibilities in relation to these procedures.
7.5 Area Superintendent
Organization:
Reports to the Construction Superintendent.
Summary:
Supervises all operational aspects of field construction within the designated area.
Responsibilities include but are not limited to:
- Sees that subcontractors achieve planned production in the area in conformity with safety and quality requirements.
- Ensures prompt corrective measures are established and implemented for problems and reports on problems to the Construction Superintendent.
- Inputs into planning and scheduling as required, both site─wide and for the subcontractors working in the designated area.
- Inputs as required into subcontract administration. Authorized to raise extra work authorizations for subcontractors.
- Utilizes the services of Construction Specialists/Supervisors and Field Engineers for the fulfillment of his responsibilities.
7.6 Construction (Discipline) Specialist
Organization:
Reports to the Area Superintendent. Starts in the Home Office for a preparatory period; reports to site at start of work in the particular discipline.
Summary:
Oriented toward a discipline/subcontractor rather than to an area, is involved in all operations of the subcontractor within the discipline.
Responsibilities include but are not limited to:
- Monitors production within the specific discipline. Ensures adherence by subcontractor to key schedule dates.
- Monitors subcontractor quality control.
- Checks manpower levels and construction equipment/tool availability of subcontractor.
- Advises subcontractor on construction methods with particular emphasis on compliance with safe working procedures.
- Reports problem areas to the Construction Superintendent.
- Interfaces with other site departments, particularly subcontract administration, planning, materials and engineering, to maintain proper support for and control of subcontractor.
- Participates in inspection of the work; prepares completion punch lists.
7.7 Site Engineer
Organization:
Reports to the Project Construction Manager. Assigned to project in home office for preparatory period; is on site from start of field activity until completion.
Summary:
Supervises all field engineering, authority and office engineering at site. Provides engineering liaison with Company home office. Ensures quality assurance requirements are fulfilled.
Responsibilities include but are not limited to:
- Ensures proper distribution of all certified engineering documentation. Sees that out─dated documentation is recovered and destroyed.
- Interprets engineering documentation for the subcontractors as required. Provides liaison with Company home office engineering.
- Establishes quality assurance procedures and their implementation to ensure compliance with the specifications.
- Arranges presence of vendor's representatives as required and controls their length of stay.
- Summarizes and combines inspection punch lists into master Company punch list. Distributes to subcontractors for implementation. Offers completed work to client for inspection and administers client punch lists with subcontractors.
- Sees that all inspection and test records are properly administered and processed ad required at job completion.
- Ensures that the applicable procedures for dealing with authorities are properly implemented and adhered to by the field personnel concerned.
- Maintains up─to─date records of all authority documents and correspondence, and ensures that all required documents have been collated for authority inspection.
- Supervises commissioning engineers in their work.
- Prepares and compiles the final construction report.
7.8 Office Engineer
Organization:
Reports to the Site Engineer.
Summary:
Responsible for engineering services in the site office.
Responsibilities include but are not limited to:
- Ensures a timely flow of drawings and specifications to all Company Field Staff and to subcontractors and keeps accurate records of the distribution.
- Sets up and keeps current a reference file of all project drawings and specifications in the field office for use by all parties.
- Maintains proper files of all inspection records and tests.
- Maintains engineering correspondence files between all parties (home office, subcontractors, client, and authorities).
- Check daily manpower reports from subcontractors and prepares the Company Daily Field Force and Equipment Reports.
- Handles contacts with vendors concerning drawings, material or equipment discrepancies and provides input for the preparation of backcharges, where necessary.
- Controls job reproduction and printing facilities.
7.9 Field Engineer
Organization:
Reports to the Site Engineer.
Summary:
Performs detail engineering functions at site.
Responsibilities include but are not limited to:
- Is responsible for scheduling and executing surveying services which provide the erection forces with reference points and elevations for construction purposes and checks them after installation.
- Assists Area Superintendents and Construction Specialists/Supervisors in handling engineering questions on a day─to─day basis.
- Takes part in site safety program and bears responsibility for safety as is delegated to him.
- If necessary, sees to it that technical problems are brought to the attention of the Site Engineer.
- Ensures proper technical control of construction operations and sees that specified tests are made for quality control.
- Carries out inspection of equipment upon arrival at the site, specifically the control of nozzle and anchor bolt holes orientation with the assistance of the Construction Specialist.
- Requests local authority inspection, if applicable, via the Site Engineer, after first having performed his own inspection and arranges for the issue of inspection and test certificates.
- Makes use of job check lists and punch lists to check quality and completeness of the installed work.
7.10 Authorities Engineer
Organization:
Reports to the Site Engineer. Assigned to project in home office for preparatory period; reports to field when workload warrants.
Summary:
Is responsible for all authority matters at site. Represents site organization with local building and inspection authorities.
Responsibilities include but are not limited to:
- Works in close cooperation with the Home Office Authority Engineer.
- Ensures that the applicable procedures for dealing with local authorities, such as "Stoomwezen" and "Hinderwet" in Holland and "Technischer ÜberwachungsVerein" (TÜV) in Germany, etc. are properly implemented and adhered to by the field personnel concerned.
- Keeps safety and quality requirements uppermost in mind when performing other duties relative to authority requirements.
- Maintains up─to─date records of all authority documents and correspondence, and ensures that all required documents have been collated for authority inspection.
- Obtains approval on items subject to field inspection from local authorities.
- Sees that all documents relative to authority approvals and inspections are included in test loop dossiers and other packages suitable for handing over to client.
7.11 Subcontracts/Controls Manager
Organization:
Is assigned to the project in the home office at job inception and reports to the HO Construction Coordinator. He transfers to the site at the time his presence there is required and then reports to the Project Construction Manager.
Summary:
The Subcontract/Controls Manager oversees all activities relative to subcontracts and is responsible for the planning, scheduling and cost engineering for the construction phase of the work.
Responsibilities include but are not limited to:
- Prepares the subcontracts plan.
- Directs and coordinates the preparation of subcontract packages.
- Ensures that the subcontract progress and cost control structures have a sound technical, financial and economical basis and the proper control systems are selected.
- Prepares subcontract bid tabulations, including sensitivity studies.
- Participates in project planning and scheduling of work related to subcontracts, as well as reviewing detailed plans, schedules and manpower loadings submitted by subcontractors. Ensures conformity with overall plan and milestones.
- Organizes and maintains a complete file of all bid and contract documents, minutes of meetings and correspondence between Company and bidders/selected subcontractor.
- Reviews extra work authorizations to ensure conformity with contract. Negotiates unit rates for extra work if necessary.
- Reviews claims, recommends conditions of settlement with subcontractor, leads negotiation of claim to settlement.
- Administers all cost aspects of the field work both with the subcontractor and with client, if necessary.
- Inputs into regular monthly cost and progress reports and into the final construction report.
- Identifies schedule and costs problem areas and communicates them to the Project Construction Manager.
- Approves invoices for regular progress payments.
- Makes sure that subcontracts are properly closed out and that final purchase order amendment is issued.
- Liaises with home office in developing schedule information relative to engineering documentation and equipment delivery. Ensures regular flow of key schedule and cost information back to proper home office departments.
7.12 Planning Engineer
Organization:
Reports to the Subcontract/Controls Manager.
Summary:
Responsible for planning and scheduling functions relative to all site activity.
Responsibilities include but are not limited to:
- Continues to develop and keeps updated the schedules that are started in the Home Office in order to monitor and trend site activities.
- Ensures that all subcontractor produced schedules are passed to him for assessment and that milestones called for by the Company schedule are full attainable. Ensures that subcontractor schedules are in sufficient detail to permit optimum use by subcontractor and proper monitoring and trending by Company.
- Interfaces with Company construction supervisors, keeps informed of their thinking, aids in achieving optimum communication between Company and subcontractors relative to planning and scheduling.
- Keeps safety requirements uppermost in mind when performing other duties relative to his position.
- Participates in weekly meetings with subcontractors at which a three─week look─ahead schedule, prepared by the subcontractor, is the key document. The previous week's progress is carefully assessed.
- Ensures that subcontractor furnishes as required, all manhour, production and progress information necessary to evaluate his performance.
- By continuous resource to expediting and other reports, maintains a constant awareness of the actual and "due at site" dates of equipment, certified drawings and bulk materials.
- Provides input as required for Company monthly construction report. Flags areas of concern relative to schedule to site management.
- Develops with field management and subcontractors any detail schedules, records or other information if the need arises.
7.13 Cost Engineer
Organization:
Reports to the Subcontract/Controls Manager.
Summary:
Responsible for cost engineering functions relative to all site construction activity.
Responsibilities include but are not limited to:
- Continually analyses and monitors cost against budget and ascertains cost trends, flagging problem areas to the Subcontract/Controls Manager and Home Office Cost Control.
- Participates in evaluating and reporting engineering changes which affect field labor and material quantities or schedules so that these can be suitably input to cost reports and/or trended.
- Participates in setting up each subcontract cost reporting structure on the field computer.
- Follows up with each subcontractor on a weekly basis, progress achieved resulting in cost incurred. Inputs weekly cost to field computer.
- Agrees content of monthly invoices with subcontractors. Prepares payment certificates for proper approval.
- Provides input to monthly site cost report.
- Sees that Extra Work Authorizations, Field Requisitions and Field Purchase Orders are properly prices and coded for accounting and cost report purposes.
- Makes special cost studies as required for problem areas, claims, change orders and backcharges, etc.
- Accumulates quantity and cost information for the final construction report and assist the Site Engineer in the preparation of this report.
7.14 Subcontract Administrator
Organization:
Reports to the Subcontracts/Controls Manager.
Summary:
Administers all aspects of various subcontracts assigned to him.
Responsibilities include but are not limited to:
- Aids in the preparation of subcontract packages.
- Prepares subcontract bid tabulations including sensitivity studies.
- Organizes and maintains for each subcontract a complete file of all bid and contract documents, correspondence, minutes of meeting and other pertinent documents.
- Reviews extra work authorizations to ensure conformity with contract. Negotiates unit rates for extra work, if necessary.
- Reviews claims, recommends conditions of settlement.
- Ensures subcontracts are properly closed out and that final purchase order amendment is issued.
7.15 Quantity Surveyor
Organization:
Reports to the Subcontracts Administrator.
Summary:
Measures quantities of work completed for unit rate subcontracts.
Responsibilities include but are not limited to:
- Is responsible for maintaining accurate and current records of work items as completed by the various subcontractors.
- Keeps control on scope of work quantities for adjusting the subcontract purchase order value, if required.
- Check if Subcontractor's measurement complies with contract conditions.
- Prepares and agrees with Subcontractors on progress for payment purposes.
- Agrees on quantities and valuation of Extra Work Authorizations.
7.16 Office Manager
Organization:
Assigned to project in home office for preparatory period; then to site from start of main field operation to completion of field activity. Reports to the Project Construction Manager.
Summary:
Supervises all aspects of field administration, security, accounting, material control, field purchasing and general services.
Responsibilities include but are not limited to:
- Ensures that all accounting functions are properly administered. Processes all subcontractor invoices for payment.
- Supervises and directs guard service.
- Ensures project security procedure is properly applied.
- Oversees the Material Supervisor in his duties. Ensures that material furnished free issue reaches the erection contractors on time and kept that all material records are properly kept.
- Inputs accounting and financial information into monthly reports from field. Prepares regular forecasts of funds required. Sees that proper liaison is maintained with home office accounting.
- Oversees the Site Buyer/Expeditor in his duties and ensures that field purchasing is done in accordance with company standards and policy.
- Looks after Company staff personnel affairs and general services. Sees that proper liaison is maintained with home office construction department.
- At job completion, ensures that all financial, accounting and material matters are properly finalized and that all necessary records are transmitted to proper parties.
7.17 Material Supervisor
Organization:
Assigned to home office for preparatory period; reports to site at time of warehouse organization. Reports to Office Manager.
Summary:
Ensures that all free issue material is properly received, warehoused and issued to the erection contractors.
Responsibilities include but are not limited to:
- Arranges in good time for facilities and equipment for unloading and storage, keeping close contact with customs, harbor and road authorities, local transport/expediting firms and the like to ensure smooth and uninterrupted deliveries.
- Supervises warehouse operations. Sees that receiving reports are made, that stock records are properly maintained and that material is recorded as issued.
- Keeps safety requirement uppermost in mind in performing all duties within his responsibility.
- Sees that material and equipment are properly cared for in storage.
- Sees that proper liaison is maintained with home office; keeps himself informed on status of all material delivery and properly informs subcontractors.
- Analyzes piping material control computer reports from the Home Office.
- Checks field requisitions for purchase against stock and previously placed purchase orders to avoid duplication.
- Identifies material delivery problems and promptly communicates them to proper parties.
- Upon project completion, is responsible for the preparation of material surplus lists and the disposition of surplus and scrap, in conjunction with the Office Manager.