BN-S-UK011 Project Home Office Safety, Health, Welfare and Environmental Plan

Table of Contents

1. Introduction
2. Risk Acceptance Criteria
3. SHWE Organization/Responsibilities
4. SHWE Implementation Plan
5. Employee Working Conditions
6. References
7. Attachments

1. Introduction

1.1 General

Reference is made to the Management Safety Statement, issued by the General Manager setting the General Safety Policy within the organization of Company, City, Country.

This Safety, Health, Welfare and Environmental (SHWE) Plan describes the activities regarding safety, health, welfare and environment related to the detail design/engineering and procurement phase of the “Client Name, Project Name (PN)”.

The objectives of the SHWE Plan are:

• a description of the Company Home Office project SHWE organization;
• the definition of the responsibilities of the Project Manager, the SHWE Engineer Detail Design/Engineering and Procurement, the site SHWE Engineer Construction, the Authority Engineer and other engineers participating in the “PN” project;
• a description of the SHWE objectives of the detail design/engineering and procurement phase of the “PN” project;
• a description of the execution plan for all SHWE related activities during the detail design/engineering and procurement phase of the project.

Note: SHWE Plan Construction/Pre-Commissioning

The SHWE Plan for the construction phase of the project will be described in a separate document Site Safety, Health, Welfare and Environmental (SHWE) Plan for the Construction Phase of the “PN” Project. “Planned date is date”

1.2 Project Description

See “2xxx”-PPE-001 Section “1.2”.

1.3 Abbreviations

The following abbreviations are used in this document:

SHWE : Safety, Health, Welfare and Environment(al)
“PN” : “Project Name”
Hazop : Hazard and Operability (study)
Contract : Company Contract No. “xxxxxx”

1.4 Implications European Council Directive 92/57/EEC

Subject directive has been or is being implemented in legislation of the European Country Members. For the Netherlands this is the Bouwprocesbesluit Arbeidsomstandighedenwet. Requirements as a result of this legislation for the Design/Engineering and Procurement phase of a project are as follows:

• Ensure a notification is issued to the District Manager Labor Inspection for all projects exceeding 10 working days and 500 man-days of construction work. This document, which must be displayed at the site, is intended to communicate all relevant information to the authorities. This will enable them to monitor occupational health and safety and participate in improving the working conditions before work commences.
• Appoint an SHWE Coordinator of the Planning (design) and construction phase. Normally within Company this would be the Project Manager.
• Include in the project SHWE plan the hazards or work sequences so far identified which cannot be avoided and which will be a risk to the environment, to Health and Safety of construction workers and/or the occupants of or visitors to the construction site. Furthermore this SHWE plan shall address the mutual agreements concerning cooperation between Subcontractors and the provisions and preventive measures for Health and Safety taken.
• Set-up and/or update the SHWE file (dossier) during the Planning (design) phase. This dossier normally contains technical specifications and any SHWE related measures taken during the design. The central project file shall be developed taking above requirements into consideration.

For implications during the construction phase refer to the SHWE plan construction/pre-commissioning.

It is imperative to verify “Clients” implementation of the directive. Specific Client SHWE plans may have been written. These shall be evaluated and Company’s SHWE plan should include/refer to Clients measures already taken.

1.5 SHWE Objectives

The SHWE objectives of the design, engineering, procurement, construction and pre-commissioning phases of the project are summarized below:

• zero lost time accidents during the construction and pre-commissioning activities;
• a design of the “PN” project that results in a plant with high safety standards and minimum impact on the environment;
• compliance with all relevant “national” Regulations and Laws and “Client” standards, specifications and practices;
• correct implementation of all SHWE requirements laid down in “Client” and proposal documents;
• compliance with equipment noise regulations.

2. Risk Acceptance Criteria

No specific quantitative risk acceptance criteria have been specified for the detail design/engineering and procurement phase of the project.

“Address the risk analysis results based on the examples and other evaluations made in section 4.3.4”.

By means of a Hazop study a systematic evaluation of potential, process related hazards of the "PN" project "has been/will be" carried out by "Company/Client in xxxxx xxxx" (see section 4.2).

The acceptance of the process risks involved in the design "have been/will be" agreed between "Client" and Company in the Hazop study meetings and in the Hazop study follow-up period.

3. SHWE Organization/Responsibilities

3.1 Project SHWE Organization

Attachment "2xxx-PPE-001/x" of the Project Procedure and Execution (PPE) Manual depicts the project SHWE organization in the Project Organization Chart and in the Construction Organization Chart. The latter chart specifically summarizes the field construction team organization.

For the execution of the "PN" project, the following persons have been assigned as SHWE engineers:

1. Company SHWE Engineer (during Detail Design/ Engineering and Procurement)

“Name” has been assigned as SHWE Engineer for home office detail design/engineering and procurement activities.

2. Company Site SHWE Engineer (during Construction)

“Name” has been assigned to coordinate the SHWE activities during the construction and pre-commissioning phase of the project.

3.2 Responsibilities

3.2.1 Project Manager

The Project Manager is ultimately responsible to ensure that the SHWE objectives of the project are met and that the SHWE Plan is carried out in accordance with the planning.

3.2.2 SHWE Engineer Detail Design/Engineering and Procurement

The SHWE Engineer Detail Design/Engineering and Procurement is responsible to prepare, carry out and follow-up the SHWE Plan related to the home office detail design/engineering and procurement phase.

The responsibilities of the SHWE Engineer Detail Design/Engineering and Procurement therefore include:

• preparation of the SHWE Plan for the Company home office activities;
• ensuring implementation of the SHWE Plan for the Company home office activities;
• assisting the project taskforce in SHWE matters;
• assistance to the SHWE related activities of the construction and pre-commissioning phase on an as needed basis;
• assistance to the Authority Engineer and participate in the preparation of any documents required for the “national or local” Authorities;
• " advising the project management in SHWE matters;
• maintaining a file of all safety related documents.

3.2.3 Site SHWE Engineer (Construction)

The SHWE Engineer Construction is responsible to prepare, carry out and follow-up the SHWE Plan related to the construction and pre-commissioning phase of the project.

The detailed responsibilities of the SHWE Engineer Construction are as defined in the SHWE Plan for the construction phase of the “PN” project.

3.2.4 Authority Engineer

The task of the Authority Engineer is to identify the project requirements that result from the “national” laws and codes. The Authority Engineer is the prime contact within Company for the preparation of packages to the “national” Authorities. “Explain the agreed working relationship between Company, Client and Authorities”.

The Authority Engineer will assist in preparing specific documents required to obtain approvals related to the design and construction of equipment, bulk materials, etc. for the project. Other engineering documents necessary or used for authority engineering will be prepared by the various engineering disciplines under the overall coordination of the Authority Engineer.

The Authority Engineer will assist the engineering disciplines in the identification and implementation of applicable laws, regulations and guidelines concerning SHWE.

3.2.5 Engineering Disciplines

In order to meet the optimum safety in design it is essential to realize that safety is encompassed in all members of the project task force.

It is therefore the responsibility of each designer and engineer to be aware of the SHWE requirements specific for his discipline. These SHWE requirements are laid down in the relevant (“national”) Codes and Laws, and other relevant codes, practices (see “2xxx”-PPE-001/”x”) and engineering standards (Ref. 6.1).

4. SHWE Implementation Plan

4.1 SHWE Documents/Activities

The SHWE aspects in the design of the “PN” is recognized to be encompassed in a number of SHWE related documents. These documents and other major SHWE activities have been identified and are listed in Attachment 1.

As far as applicable the planned and actual (issue) dates of all listed documents/activities shall be indicated.

The Attachment 1 itself will be reissued on an as-needed basis. In this manner the project management of both Client” and Company will be kept up to date with the status of the SHWE Plan.

As part of the SHWE Plan each formal issue of SHWE documents shall be distributed to the Company SHWE Engineer Detail Design/Engineering.

4.2 Hazop Study

A Hazop Study “has been/will be” conducted in “date”. In this meeting the process driven safety and operability of the facilities of the “PN” project “has been/will be” reviewed by a team of representatives of both “Client” and Company.

The findings and the follow-up of the Hazop Study action items will be reported in a Hazop Study Report to be issued by “the Client/Company”.

Major design changes and field changes made after the Hazop Study will be subject to an additional Hazop Study by the home office team.

The Hazop Study of the design changes will be conducted prior to the “issue description” and/or “issue description” issues of the EFD’s.

The final Hazop study report is to be issued once all designs and construction have been completed.”

4.3 Design Safety

4.3.1 Plant Layout

Safety has been considered in the plant layout and guidelines have been established in the rules/regulations/codes/norms as per “2xxx”-PPE-001/”x”. These guidelines will be followed in the detailed design layout.

4.3.2 Area Classifications

Hazardous area classifications are in accordance with “reference document”. Company will fully develop the hazardous area classification, throughout the plant, following these guidelines.

4.3.3 Fire Protection

A critical safety consideration for the overall plant design is to insure adequate fire protection. Extensive fire protection facilities have been anticipated and the basic requirements are contained in “reference document”. Company will ensure that these requirements, and the extended requirements as referenced therein, are implemented during the detailed design of the project.

4.3.4 Design and Constructability Reviews/Risk Analyses

Designs, constructability reviews, and construction execution plans will be developed, utilizing the model in the home office.

The design and constructability reviews shall result in a risk analysis to choose the lowest risk alternative, e.g.:

• subassembly at grade with the potential of falling parts during lifting versus dressing activities at high elevations;
• vendor supplied package units versus local assembly at site;
• alternate sequences of construction events.

Furthermore design and constructability reviews shall focus on accessibility of equipment and other facilities not only during the operating phase but also during construction.

4.3.5 Features

The basic SHWE requirements of the “PN” project have been laid down in the “document name”.

These requirements need to be implemented during the detail design/engineering, procurement and construction phase of the project.

Ensuring safety in design and engineering shall include rigorous application of design and checking procedures. All internally produced documents such as Process Engineering Flow Schemes, equipment data/requisition sheets, calculations, specifications, diagrams and drawings shall be checked, reviewed and approved by authorized and properly qualified persons. Particular attention shall be paid to the correct implementation of all applicable standards, codes of practice and other design criteria as established in “document”. Conflicting requirements shall be resolved.

At the initial stages of the project a thorough review of the safety aspects of the technical documents contained in the “document” shall be conducted. Special attention shall be paid to the proper definition of area classifications, equipment layout with regard to safe distances, adequate accessibility for construction, operation and maintenance of the facilities, the location of the system isolation valves and adequate fire protection.

The SHWE aspects of the piping layout will be continuously reviewed as part of the total review as follows:

1. Piping Studies
   Piping studies will be sent to the project task force for comments.
2. Design Reviews
   Piping design reviews will be held on a regular basis.
3. 3D CAD Model Reviews

Documents generated by third parties, such as Vendors, shall be examined and commented on to ensure that they comply with both specification and safety requirements. For potentially hazardous equipment, written operating and maintenance instructions shall be obtained from the manufacturers or the designers. The instructions concerning construction contained in drawings, specifications and other documents shall meet the safety requirements. If necessary, additional documentation will be prepared to advise the construction staff of special safety requirements.

Main SHWE design aspects are the following: “examples only”

• “Plotplan of the PN project to provide an open and freely ventilated layout without congested areas”.
• “Installation of fire-safe and fail-safe isolation valves at strategic locations to minimize releases at emergency situations (e.g. air operated fire safe ball valves, in case connections with large volumes of hydrocarbons, C4’s or lighter products or products above auto-ignition temperature exist)”.
• “Selection of double mechanical seals or sealless pumps as appropriate for selected pumps”.
• “Minimizing spill surface areas and confine spills by means of curbs, trenches or adequate sloping”.
• “Application of fireproofing of column skirts”.
• “Application of concrete piperacks in fire areas”.
• “Application of extensive hazard detection by instrumentation systems, e.g. levels, pressures, temperatures, flowrates”.
• “Application of gas, smoke and fire detectors throughout the PN project at suitable points”.
• “Application of manual fire alarm call points where required”.
• “Application of safety shower/eyewash stations”.
• “Stuffing box type for valves in toxic service will be ‘environmental’ type”.

Design engineering shall also assure the following:

• Adequate facilities shall be incorporated in the design to ensure that in case of an emergency the units can be shut down safely and in reasonably short time without damage to equipment and inventory. Emergencies to be taken into account are: power, steam or cooling water failure, instrument air failure, failure of vital equipment or fire.
• The design should lead to cost effective operation and simplicity of maintenance.
• Equipment shall be selected requiring a minimum of specialist/trained maintenance personnel. Where appropriate, state of the art diagnostic tools shall be incorporated.
• The design shall include ergonomic considerations.
• No prototype or unproven equipment shall be incorporated without a thorough study of the risks versus the rewards. “Client” should be advised if prototype equipment is utilized.
• The design of equipment and the selection of construction materials shall be such as to accommodate all pressures, temperatures, stresses, corrosive conditions, etc., which may occur during erection and/or as a result of extreme operating conditions.
• Safety of personnel and equipment is of paramount importance at all times and stages of operation and maintenance. The design shall reflect this requirement for all emergencies under minimum staff conditions. Night conditions shall be taken into account. In particular, safe starting, safe operation and safe shutdown of the plant shall be ensured.
• Review the insulation requirements for personnel protection.
• Plan and execute the engineering and procurement work to provide permanent ladders, stairs, platforms, and handrails at site as soon as they can be erected, to minimize the use of scaffolding and temporary access ladders.
• Plan the optimum amount of work to be performed off-site in a controlled shop environment, where risks are lower than at a construction site.
• Design all possible provisions into the plant to provide safer construction access; (e.g. use of hanging mobile scaffolds with handrails, toeboards and safety nets to catch dropped tools supported from twin l-beams at the bottom of the pipe rack).
• Specify and purchase maximum off-site painting to reduce on-site paint storage requirements and to reduce emissions of volatile organic compounds during painting operation.
• Schedule and execute engineering and procurement work to support rapid installation of all underground facilities before significant above ground erection work begins.
• Adequately define all rigging and lifting requirements in advance, to ensure that all equipment and major subassemblies are purchased with the requisite lifting attachments.

4.4 Construction Safety

A separate SHWE Plan will be developed for construction during the engineering phase prior to the start of the site activities.

Company's SHWE Plan will be applied to avoid accidents and subsequent lost time injuries on the "PN" project. The uniform implementation and enforcement of the SHWE Plan will foster an attitude and commitment by all Company employees to abide by the health and safety standards and to analyze work plans for opportunities to reduce hazards and third party liability. The rigorous implementation of the SHWE Plan and the commitment of the team will have a direct benefit to the project in terms of reduced liability, no project delays due to lost time injuries, and reduced financial losses from damaged equipment and materials. All environmental field works, dealing with site investigation, waste and solid handling and usage of hazardous material will conform to this plan.

The SHWE Plan for construction is initially set-up as a framework document, to be updated to include site specific requirements and attachments prepared to cover special activities as required.

The SHWE Plan shall include but not be limited to the following activities/aspects.

• induction of Company and Subcontractor employees;
• site rules and safety regulations;
• organization;
• meetings and toolbox talks;
• communications;
• job hazards;
• accident/incident reporting;
• first aid, medical facilities, ambulance;
• safety incentive plan;
• safety audits.

For a typical outline of the Site SHWE Plan see Ref. 6.2 (Att. A).

5. Employee Working Conditions

5.1 Home Office Safety

All measures shall be taken to ensure a safe working environment for personnel in the home office. Maximum use will be made of existing home office procedures and all taskforce personnel shall pay special attention to:

• be aware of and follow the safety instructions and procedures;
• make safe work habits a priority;
• clean desks after working hours.
• avoid drawer cabinets of which the drawers open in the working area.
• open one drawer at a time.
• avoid cables on floors, crossing walkways.
• not blocking emergency exits.

5.2 Site Safety

The attention items listed for the Home Office equally apply. For the construction site, building and warehouse, special attention shall be paid to:

• Client site rules and safety regulations;
• proper use of personal protective feature, such as safety shoes, glasses, helmet, clothing, etc;
• risks associated with the plant operation during construction;
• risks associated with the construction activities.

Employees visiting vendor’s/manufacturer’s premises shall follow strictly the safety rules as established by them.

Appropriate personal protective clothing and/or devices are to be obtained from the Department Manager.

7. Attachments

1. List of SHWE Related Documents/Activities

List of SHWE Related Documents/Activities
“Selection List”