Table of Contents
1. Purpose
1.1 To describe each position in Company. for its place in the organization, its activities and responsibilities to ensure that the administrative and functional objectives of the departments and the position therein are achieved through a well-defined team effort.
2. General
2.1 Job descriptions serve to improve the functioning of an organization by:
2.1.1 Requiring the definition of the activities and responsibilities of each position and its place in the organization.
2.1.2 Improving individual performance through the use of performance objectives as well as by defining levels of authority and responsibility.
2.1.3 Providing a basis for performance measurement.
2.1.4 Improving communication between the various positions and organizational levels in the Company and between supervisors and subordinates.
2.1.5 Defining and updating the experience and training required for each position.
3. Responsibilities
3.1 The human resources department is responsible for filing, registering and screening of all job descriptions.
3.2 Department managers are responsible for the preparation and issuing of job descriptions in their departments and maintaining these up to date.
3.3 Department managers are responsible for reviewing job descriptions with the employees and to ensure the employees' awareness and understanding of it.
4. Procedure
4.1 The department manager must send a new or revised job description for screening to the anager of human resources department. When screened and found in order, the manager of human resources department will arrange for management approval and distribution to the department manager, the manager of proposals and the manager of quality assurance and safety. The human resources department will file the original.
4.2 Job descriptions shall be prepared in the format shown in Exhibit 7.1 and 7.2. If required a discipline appendix sheet shall be issued to define the specific discipline criteria if the job description is applicable for a position that exists in several different disciplines.
4.3 The position title on a job description must conform with approved company and departmental organization charts.
4.4 If in a project organization (a) job tile(s) occur(s) that deviate(s) from approved position titles and for which a separate job description should be prepared then the word "position title" in the heading of the sheets should be replaced by "job title".
4.5 A position code can be indicated, when it has been assigned to a position.
4.6 The experience and training requirements for the position shall be realistic and based on a broad analysis of the position, such that it ensures that candidates can be sought from proper internal and/or external sources.
4.7 The job description shall be detailed enough to provide measurable performance standards.
4.8 Job descriptions shall be reviewed and revised in case of organizational changes or changes in the position so that the current activities and responsibilities are accurately described.
4.9 The employee should be given access to his job description upon request.
5. Flowchart
6. References
|
Document Number |
Title |
Level |
|
|
6.1 |
REC12023 |
Job Description |
6 |
7. Attachments
None.