BN-G-UK-O01 Guide for The Evaluation of Quality Plans

Table of Contents

1. General
2. Contents
3. Evaluation Process
4. Supply-and-Erect Orders Quality Plan . References

1.General

This guide is to assist Company personnel in the evaluation of quality plans.

A quality plan may be required from engineering subcontractors, vendors, suppliers and/or construction subcontractors. Where appropriate, such a quality plan may be combined with their safety plan and/or the project procedure and execution manual or project execution plan or similar document.

The requirement to submit a quality plan shall be incorporated in the invitation to bid and/or purchase order documents.

A quality plan may also be called an “inspection and test plan” when it relates primarily to supply, fabrication, assembly and/or construction work.

The quality plan must be order specific. It should combine the appropriate elements of the vendor’s/subcontractor’s overall quality program, suitably selected and tailored to the requirements and the activities necessary to effectively complete the specified scope of work.

2. Contents

For the most comprehensive quality plan, the following elements may need to be addressed:

1. Scope of Work
2. Organization and Responsibilities
3. Administration
4. Quality Planing
5. Engineering and Design
6. Purchasing
7. Expediting
8. Control of Received Materials
9. Process Control
10. Control of Special Processes
11. Inspection and Testing
12. Calibration
13. Inspection and Test Status
14. Nonconformance Control
15. Installation/Construction
16. Handling, Storage, Packing and Delivery
17. Records
18. Audits
19. Training
20. Servicing
21. Statistical Techniques

The contents of a quality plan, may vary depending on, for example:

• The scope of work
• The presentation of the document with other order related documents (e.g. as an attachment)
• The extent of references to other documents.

The extent to which the above listed elements need to be addressed will depend on how comprehensive the vendor’s/subcontractor’s quality program is documented in the first instance and how applicable the element is for the work in question.

Most of these elements could be adequately covered by a description of the work together with an organization chart with names and functions followed by an activity list.

The activity list would have to indicate, for each activity, as a minimum:

a. The action/subject
b. The responsible person(s)
c. The standard/code/procedure/instruction governing the activity
d. Milestones for verifications
e. Any required hold points and/or witness points
f. A method for indicating when each activity/requirement is fulfilled and/or accepted

The activity list concept is often referred to as a “test and inspection plan” when developed for fabrication, and/or installation activities with inspection and/or tasting requirements.

3. Evaluation Process

The evaluator should be experienced enough to evaluate the quality plans in question using the appropriate Company standard documents as an aide memoire together with the scope of work and project requirements.

The evaluation shall be confirmed by signing the plans when approved.

3.1 Engineering Subcontractor’s Quality Plan

A quality plan from an engineering contractor should be equal to all or part of Company’s standard project procedure and execution manual together with its attachments. (Ref. 4.1).

These quality plans should be assessed by the Project Manager or this assignee.

3.2 Fabricator’s/Vendor’s Quality Plan

A fabricator’s or vendor’s quality plan may be an extensive document such as in 3.1 above or an activity list (or check list) as described in 2.0 above and which covers the major quality control (inspection and test) aspects.

These can best be evaluated using Company’s standard inspection guides. (Ref. 4.2).

These quality plans should be assessed by the Manager of Inspection or his assignee.

3.3 Construction Subcontractor’s Quality Plan

A construction subcontractor’s quality plan may be an extensive document such as in 3.1 above or an activity list (or checklist) as described in 2.0 above and which covers the major quality control (inspection and test) aspects.

These can best be evaluated using Company’s standard construction quality control documents (Ref.4.3).

This quality plans should be assessed by the Project Construction Manager or his assignee.

3.4 Supply-and-Erect Orders Quality Plan

Quality plans submitted in response to a so-called “supply-and-erect order” would contain elements of both 3.2 and 3.3 above.

These documents should accordingly be assessed by the Manager of Inspection or his assignee and the Project Construction Manager or his assignee, so as to reach agreement on the various parts and their interfaces.

4. References